|MEETING PLACE:||DoubleTree by Hilton Hotel, 1175 W Route 66, Flagstaff, Arizona|
|MEETING TIME:||7:00 PM, the evening prior to your trip|
|RIVER RATING:||19 major rapids rated 5 or above on the Grand Canyon scale of 1 to 10|
|TRIP LENGTH:||6 or 7 days|
|AGE LIMIT:||Minimum age is 12 years old|
|WEIGHT LIMIT:||245 pounds. If you exceed this weight, please give us a call.|
|BOAT TYPE:||We raft the river in 18′ inflatable rafts that hold 4 passengers and a guide. The guide rows the dory with a long pair of oars.|
This section of river is an excellent introduction to the canyon. The rapids start out moderate and grow larger each day, allowing you to become familiar with the boat’s movement through the rapids. Even though the biggest rapids in the canyon are below Phantom Ranch, this section has more fast moving water overall. The cliffs and rock layers rise at an almost incomprehensible rate, ending at Phantom Ranch where you spend your last night before your hike out of the canyon. Our adventure includes the vibrant colored limestone cliffs of Marble Canyon, visits to Native American ruins, ancient fossils, Redwall Cavern and a visit to the Little Colorado.
We pride ourselves in running a relaxed and flexible schedule. Every trip is different depending upon the group, other trips on the water and sometimes the weather. Please refer to your confirmation letter for the exact dates of your trip. The following is a sample of what your trip might be like:
The Day Before Your Trip. . .
We’ll meet at 7:00 PM at the DoubleTree Hotel in Flagstaff for a pre-trip meeting. This is an opportunity to meet your fellow travelers and guides and ask any last-minute questions. Your guides will give you a thorough trip orientation and pass out your waterproof river bags so you can pack your belongings that evening.
Your Trip Begins. . .
At 7:00 AM you’ll board our van at the DoubleTree Hotel. By this time your waterproof bags should be packed, luggage stored, cars parked, breakfast eaten and room keys turned in. Our van will drive you to Lees Ferry (2½-hour drive) where we’ll load the boats, give a river safety talk and fit you with a personal flotation device (PFD) before putting on the river. Our apprehensions are quickly converted to exhilaration as we splash through Badger & Soap Creek Rapids. The desert’s warmth quickly dries us again before we reach camp. After a delicious dinner we stretch out in our sleeping bags to drift off to sleep under a starry sky.
The Adventure Continues. . .
The river twists between rising cliffs, offering new vistas at every bend. At North Canyon we walk across folded layers of sedimentary rock which leads to a pool trickling down from the polished funneled canyon. Our afternoon of lazy drifting is enlivened by the rapids of the “Roaring Twenties.”
The vibrant colored walls of Marble Canyon tower overhead as we continue our float past the fern-fringed springs of Vasey’s Paradise for a stop at Redwall Cavern. This vast, half-circular chamber carved out by the river, offers a cool recess to rest. A few miles downriver we scramble over short, steep rock formations into Nautiloid Canyon where we find a unique display of fossils exposed in the smooth rock canyon floor.
Relaxed drifting occupies much of the day interspersed by a few good rapids. A stop at Nankoweap Canyon gives us an opportunity to climb to the Anasazi Indian granaries that rest high on the cliff overlooking the Colorado River for a spectacular view of the river and vibrant canyon hues below. If we are lucky, the Little Colorado will be flowing with opaque turquoise (instead of muddy brown) water, which will invite us to stop for a swim.
For a few miles the canyon opens up before we head into the Granite Gorge. We then go through a series of challenging rapids. We’re drenched in turn by the big waves of Unkar, Nevills, Hance, Sockdolager and Grapevine rapids. After lunch, we arrive at the boat beach near Phantom Ranch where our river adventure ends. The rafts will dock on the river bank and you’ll unpack your gear from our waterproof bags and repack it into your own duffel bag, which you initially packed in the bottom of your river bags. After everyone has completed this re-packing, one of our guides will lead you to Phantom Ranch which is set back about ½ mile from the river. Overnight at Phantom Ranch.
The Last Day of Your Trip
You’ll rise early (just before first light) so you can get an early start on the trail. After eating breakfast and dropping off your duffel for the mules, most people are on the trail by 5:30 AM. The hike to the rim generally takes six-nine hours. Once at the rim you will need to retrieve your duffel from the Livery Barn (see Duffel Pick-up below).
Duffel Pick-up at the South Rim
Once you have completed your hike and have reached the Bright Angel Trailhead, turn left (heading east) and continue walking along the Rim Trail. Pass the Kolb and Lookout Studios. A little farther along the rim you will see the Bright Angel Lodge on the right hand side. Walk through the Bright Angel Lodge and exit out the other side. Looking straight out, across the railroad tracks, you will see a very large barn and corral with mules. This is the Livery Barn where your duffels can be picked up between 2:30 and 4:00 PM.
*Please Note: Accommodations at Phantom Ranch are extremely difficult to get and occasionally we must modify our trips slightly. On these modified trips you will camp with the group just upstream of Phantom (rather than spending the night in the dorms), have dinner and breakfast, then be brought into Phantom Ranch very early the next morning so you can drop off your gear for the mules. You’ll be given a boxed lunch for the trail by your trip leader. If Phantom is not available on your trip, a special notice will appear on your confirmation letter (and all subsequent letters you receive from us) stating that it is not available for your trip.
Included in Your Trip Cost
- Skilled professional guide service
- All meals from lunch on day 1 to a sack lunch on your last day while hiking out of the canyon.
- Overnight at Phantom Ranch on last night in a dorm (bunk beds, air cooled, shower, sink and toilet facilities) or continue camping when not available
- Transport of one (1) duffel per person by mule from Phantom Ranch to the South Rim
- Two waterproof bags to hold your gear for the trip (approximate sealed size: 20” tall x 14” diameter). Your sleeping bag and pad must fit into one bag and your remaining gear will fit into the other bag. Please note: If you rent our gear it will come already packed in one of the two waterproof bags. Your remaining gear, therefore, must fit in one
- One small waterproof bag for camera and film and other small items you’ll want during the day (approximate sealed size: 17” tall x 9” diameter).
- 2-person tents on a shared basis (there is a $35 charge for a private tent)
- Personal flotation device (PFD) which must be worn at all times on the river in compliance with National Park Service regulations
- 12-ounce insulated Klean Kanteen with Café Lid to use for drinks in camp
- Camp chairs
- Eating utensils, cups and plates
- Highest quality rafts and related equipment
- Transportation by van from Flagstaff to put-in at Lees Ferry
Not Included in Your Trip Cost
- Transportation to Flagstaff and back from the South Rim
- Pre- and post-trip accommodations and meals
- Grand Canyon National Park Entrance Fee*
- Sleeping bag & a deluxe 3-inch thick air-filled sleeping pad (these items may be rented from OARS)
- Insurance of any kind, including a travel protection plan
- Alcoholic beverages
- Items of a personal nature (an equipment list provided below)
* Grand Canyon National Park Entrance Fee is refundable if you provide your Adventure Consultant with a copy of your National Park Pass prior to your trip departure.
Available For Rent
- Sleep Kit: Can be rented for $50 per person. Sleep kits consist of a sleeping bag, deluxe 3-inch air-filled sleeping pad, ground tarp, sheet, pillow and pillowcase. Please indicate on your Guest Registration Form whether you want to rent a sleep kit or if you prefer to bring your own.
- Sleeping Pad Only: The deluxe 3-inch thick foam and air-filled pad only may be rented for $20.
- 2-Person Tent: We provide 2 person tents. It is assumed you will share this tent with another person. You can (if you prefer) have a tent to yourself for an additional charge of $35 per tent.
TRIP PREPARATION CHECK LIST
☐ Consider Purchasing Travel Protection: We recommend the purchase of the OARS Travel Protection Plan to help protect you before and during your trip. A travel protection plan can help with reimbursement of your non-refundable payments in the event you have to cancel your trip due to listed reasons such as a covered illness or injury. Because we begin working to prepare for your trip upon receipt of your deposit and may be turning other prospective guests away while holding space for you, there are cancellation fees that will apply regardless of why or when you might need to cancel. We list the cost for the optional OARS Travel Protection Plan on your trip invoice.
Beginning December 10, 2018, OARS will offer a travel protection plan that is administered by Arch Insurance Company.
Insurance coverages are underwritten by Arch Insurance Company, NAIC #11150, under policy series LTP 2013 and endorsements thereto. Policies are administered by Arch Insurance Solutions Inc., 855-286-8351, CA license #0I18111, TX license #1787195. Your policy is the contract that specifically and fully describes your coverage. Certain restrictions and exclusions apply and coverages may vary in certain states. Please refer to your policy for detailed terms and conditions; online at: https://www.oars.com/tpp
Consumer disclosures can be found at: https://oars.archinsurancesolutions.com/disclosures
If you enrolled in a Trip Mate policy through OARS on or before December 9, 2018, the policy is still in place and will be administered by Trip Mate through the end date of your scheduled travel with OARS. All information provided in regards to the Trip Mate policy remains relevant. For a complete description of your Trip Mate policy, go online to: http://www.tripmate.com/wpF431S or call Trip Mate at 800-888-7292 (reference Plan # F431S).
☐ Trip Forms: Each participant will need to complete the required trip forms within two weeks of making a booking. Refer to your confirmation e-mail for the link to the online forms. If you prefer to fill out paper forms, please let us know right away. If you are reserving within 90 days of departure, your forms must be completed immediately to ensure we can properly plan for your trip.
☐ Reserve flights, shuttles and lodging: Confirm travel arrangements to and from your departure and return cities. Reserve overnight lodging for the night prior to your trip, if applicable. You may also wish to reserve a room for the night that you return from the river. It is important to make reservations early as rooms may be limited during peak travel periods.
☐ Whitewater Orientation: To increase your safety, we expect everyone to watch our 23-minute Whitewater Orientation video before joining us. Watch at https://www.oars.com/experience/safety/ or call 800-346-6277 to request a free DVD. Please don’t leave home without watching.
☐ Physical Requirements: Your outdoor adventure will be an active participatory trip. Please inform us of any physical limitations you may have as soon as possible. Make sure you are exercising frequently in the months leading up to your trip.
☐ Payments: A second deposit is due by November 1 of the year prior to your trip. Final payment is due in our office 90 days prior to your trip departure. (If you are traveling as part of a charter group, please note that final payments are due 120 days prior to departure.)
☐ Final Packet: Approximately 110 days prior to your trip departure, a final packet of information along with an invoice will be sent to you including a mile by mile guide book of the Colorado River through the Grand Canyon.
Flagstaff is the meeting point for your Lees Ferry to Phantom Ranch trip. At the end of your river trip you will arrive at the South Rim after you hike out of the canyon from Phantom Ranch. From the South Rim there is van shuttle transportation (not included) available to return you to Flagstaff. We recommend using Flagstaff as your beginning and ending travel destination from your home city.
Meeting Place & Time
The day before your trip we will meet at 7:00 PM in the DoubleTree Hotel in Flagstaff for a pre-trip meeting. Check at the hotel front desk for meeting room information. Your trip leader will provide a thorough trip orientation and pass out your waterproof bags so that you can pack your belongings that evening. The trip leader will also reconfirm the meeting time for the following morning and give you an opportunity to ask any last-minute questions.
Getting to Flagstaff
American Airlines (800-433-7300) has flights into Flagstaff via Phoenix.
By Van from Phoenix
If you fly into Phoenix Sky Harbor International Airport, you can arrange to be met at the airport and transferred by van shuttle to Flagstaff. Passengers are dropped-off at the Flagstaff Amtrak Station.
The trip takes about 3 hours and can be arranged through the following company (Advance reservations required & prices subject to change without notice):
Arizona Shuttle (800-888-2749): One-way fare is $45 per person.
Mileage and Driving Times
|Los Angeles to Flagstaff||466 miles (7½ hours)|
|Phoenix to Flagstaff||145 miles (2½ hours)|
|Las Vegas to Flagstaff||254 miles (4½ hours)|
If you’re arriving by car, parking is available at the DoubleTree Hotel in Flagstaff for OARS/Grand Canyon Dories passengers who stay at the DoubleTree Hotel before their river trip. OARS cannot accept responsibility for any loss or damage to vehicles or their contents.
By Bus or Train
Greyhound and Amtrak both service Flagstaff. Amtrak arrives each evening from the East and every morning from the West.
After Your Trip
On the last day of your trip you will hike from Phantom Ranch to the South Rim. Once you have completed your hike and have reached the Bright Angel Trailhead, turn left (heading east) and continue walking along the Rim Trail. Pass the Kolb and Lookout Studios. A little farther along the rim you will see the Bright Angel Lodge on the right hand side. Walk through the Bright Angel Lodge and exit out the other side. Looking straight out, across the railroad tracks, you will see a very large barn and corral with mules. This is the Livery Barn where your duffels can be picked up between 2:30 and 4:00 PM.
Return from the South Rim
By Van Shuttle to Flagstaff
The trip takes about 2 hours and passengers are dropped off at the Flagstaff Airport or Amtrak Station. Shuttle service can be arranged through the following company (Advance reservations required & prices subject to change without notice):
Arizona Shuttle (800-888-2749): One-way fare is $30 per person.
Additional Transportation Options
If the van shuttle times do not accommodate your travel schedule or if you need transportation to a different city, you may wish to contact one of the following companies:
A Friendly Cab (800-853-4445 or 928-774-4444): Services Northern Arizona including the Grand Canyon
By Plane to Las Vegas
Flights from the South Rim (Grand Canyon Airport) to Las Vegas can be reserved by contacting Bar 10 Transportation Services (800-582-4139). The approximate cost for the flight is $230 (subject to change without notice). The Grand Canyon Airport is located 10 miles outside the park. 24-hour taxi service is available from inside the park to the airport by calling (928) 638-2822.
By Bus to Las Vegas
Daily scheduled bus service to Las Vegas can be arranged with Grand Canyon Tour Company (800-222-6966). $99 one-way. (Advance reservations required & prices subject to change without notice)
Pre- and Post-Trip Accommodations
We recommend that you make reservations well in advance in order to guarantee lodging. Pre- and post-trip lodging is not included in the trip cost.
In Flagstaff Before the Trip
DoubleTree by Hilton Hotel Flagstaff
1175 W. Route 66, Flagstaff, AZ 86001
$129/night (single or double occupancy). Prices subject to change without notice.
To make a reservation, call the number above and mention that you are traveling with OARS/Grand Canyon Dories to receive the special rate (reservations open 12 months in advance). The DoubleTree also offers complimentary van transportation from the airport and Amtrak station. Call the hotel upon arrival for pick-up.
At the South Rim After the Trip
We highly recommend spending the night at the South Rim after you hike out. Remember, you’ve just hiked uphill for the last several hours. The South Rim has a number of lodges to choose from. Along the rim, closest to the Bright Angel trailhead are the El Tovar, Bright Angel, Thunderbird and Kachina lodges. Set back about two blocks from the rim is the Maswik Lodge and about two miles away is the Yavapai Lodge. Because this is a national park, the lodges fill very quickly, so we recommend booking early. Reservations can be made up to 13 months in advance.
To reserve El Tovar, Bright Angel, Thunderbird, Kachina or Maswik Lodges contact:
Xanterra Parks & Resorts (888-297-2757)
To reserve Yavapai Lodge contact:
Delaware North Corporation Parks and Resorts (877-404-4611)
BOAT TYPE (see photos at http://www.oars.com/experience/boats/)
On our Grand Canyon trips we use inflatable oar rafts, the most stable of whitewater craft, which are rowed from the center of the boat by your guide. Our rafts carry four passengers and a guide, plus gear. We travel in a flotilla with the maximum group size of 16-20 passengers.
There are 19 rapids rated 5 or higher on the Lees Ferry to Phantom Ranch section. Whitewater in the Canyon is rated on a scale of 1–10 (unlike most western rivers which use the I–VI scale). A “1” is a small riffle, and a “10” is the most difficult rapid still considered runnable. Two of these, Unkar and Nevills produce consistent 6 (sometimes 7) whitewater. Hance, Sockdolager, and Grapevine rapids are always an 8 or 9. The intensity of all rapids naturally depends on the water level, so readings for low and high water levels may vary slightly.
Based on various circumstances such as water levels and current flow we on occasion find it necessary to have our passengers walk around certain rapids. The decision is made by the trip leader with the first concern being the safety of each passenger and secondly the ability to run a rapid without damaging the boats. This will give you a great opportunity to take some wonderful photos of the rafts as you watch your guides demonstrate their boating skills. When conditions warrant, you may also be asked by your trip leader to wear a helmet. For your own safety, however, you may feel more comfortable with wearing the helmet even more than specifically requested by the trip leader.
HIKES ALONG THE RIVER
Each day varies, but on average you’ll spend three to five hours on the boats. The rest of the time is spent hiking and exploring side canyons, eating, or just relaxing in camp. The easiest hikes are no more difficult than negotiating a few yards of beach sand or stepping over a few rocks. Others may go for several miles over a rough trail, climb steeply up a hot hillside, require the use of both hands over awkward boulders and demand caution as you totter on a narrow trail above a steep cliff. Our guides are happy to help novices with hand and footholds and reassurance. Many times their helpfulness enables the timid and inexperienced to get to special places that many other groups pass by. Remember, however, all hikes are optional and you can choose to relax and take in a few tanning rays or read a book instead.
Hiking Up to the South Rim
The hike from Phantom Ranch to the South Rim is a serious, long (9.7 miles) and strenuous hike. This hike takes you out of one of the deepest canyons in the world with an elevation increase of more than 4500 feet. People almost inevitably underestimate the difficulty of climbing the Bright Angel Trail. Temperatures on the trail can easily reach 110 degrees or more during the summer months. Transport of your personal gear by mule is provided, but you still need to make the hike carrying a daypack holding your water bottles, lunch, camera, etc. The extra weight of your daypack significantly increases the stress and amount of effort exerted. You need to take the time to get into very good physical condition before you begin your trip. The hike to the rim generally takes six to nine hours. Please Note: This hike should only be undertaken by those in very good physical condition. It is not recommended for anyone who is in poor general health, is elderly, has heart or lung disease, is overweight, or is not physically fit. If you have any of these conditions or are unsure whether you are in good enough shape for this hike, we strongly urge you to get your physician’s approval for this trip.
As required by the National Park Service, we have a hike escort accompany our guests on the hike to the South Rim. We use the Bright Angel Trail, which has the advantage of water, some shade and easy accessibility. Essentially you hike at your own pace, with the hike escort being the “sweep” person following the last hiker in the group. Our hike escorts are well trained and have a great deal of experience hiking the Bright Angel Trail. He/She can give you great advice and hiking tips as you make your ascent to the rim.
The Bright Angel Trail is a well-traveled, well-defined, maintained trail and offers some spectacular views of the Canyon. It is also patrolled by National Park Service rangers. Drinking water is available (subject to pipeline breaks) throughout the year at Indian Gardens and Bright Angel Campground. Water is available seasonally (May-September) at 3 mile and 1.5 mile rest houses from the rim.
To ease your hike out of the canyon, O.A.R.S. has prepaid (this is included in your trip cost) for 30 lbs. of your gear to be carried by mule while you are hiking. Please use a duffel bag (or similar soft bag) to pack your gear in. A duffel with the approximate dimensions of 24” x 12” x 11” should hold all of your gear and keep you under the weight limit. You are welcome to use a different size duffel, however, your duffel bag must not exceed 30 lbs. in weight, nor be larger than 36″x20″x13″ and it CANNOT be several small bags tied together. If heavier than 30 lbs., the fee to transport a second duffel will be charged.
While most people hike up to the South Rim, some people prefer riding passenger mules. Keep in mind that as a rider you must be in good physical condition. Riding requires upper and lower body strength as well as good overall muscular condition. The mule service costs approximately $875 for up to five riders and must be reserved in advance. If you decide on this option, you should make a reservation as soon as possible since they often book 12 months in advance. For reservations, call Xanterra Parks & Resorts at 888-297-2757. Please note that the weight restrictions for each individual passenger on the mule ride may not exceed 200 lbs. (fully dressed).
After each active day on the river, we pull ashore to camp for the night. Upon arrival, our first task is to unload the boats using a bag line of crew and passengers to expedite the process. Individuals then collect their waterproof bags and locate an area on the beach to camp for the night. On the first night in camp, a crew member will give a demonstration on setting up a tent, which you’ll see is quick and easy. The guides will set up the kitchen and central dining/seating area with camp chairs. They will also locate a secluded area away from camp to set up the portable toilet, where privacy is assured.
As dinner is being prepared by the guides, hors d’oeuvres will be served and you will have an opportunity to relax, enjoy a drink if you wish, and reflect on the day with your fellow traveling companions.
In the morning, the first wake-up call will let you know that coffee, hot water for tea or cocoa, juice, fresh fruit and cold cereal are ready on the hors d’oeuvres table. You can fill your mug and grab a bite, then begin to pack up your personal belongings and sleep gear as the guides prepare breakfast. After breakfast is served, the entire camp will be broken down and packing will be completed. The gear will then be loaded onto the boats and we’ll head downstream to see what new adventures await us.
The meals we serve are hearty and delicious, complete with fresh ingredients and a variety of foods. A typical morning on a multi-day trip might start with French toast, bacon, fruit, orange juice, and coffee or tea. Lunch might be a delicious spread of cold cuts and cheeses with several types of bread, or pitas stuffed with veggies and hummus. There are always cookies and a cooling drink to top it off. At dinner, our guides’ cooking skills truly shine—sizzling steaks or salmon, chicken enchiladas, and delicious pasta dishes are all part of their repertoire. Dinner generally includes a salad, and desserts are frequent. Hors d’oeuvres are a pleasant surprise before many meals.
We need to know as soon as possible about any dietary restrictions we must consider in planning your trip. If you have food allergies or restrictions, we will do our best to accommodate your needs. However, there may be a supplemental menu fee, ranging from $5 – $25 per person per day, to cover any increase in our costs.
Beyond our standard menu, we can provide options for vegetarian, vegan and many allergy-restricted diets without applying a fee. However, we cannot always provide the same diversity or sophistication for restricted diets as we do for our regular menu. Similarly, certain allergen-free snack foods are difficult or impossible to source in our locations, so feel free to bring your own favorite snacks to supplement our provisions. Please let your Adventure Consultant know if you intend to do so.
We cannot guarantee that cross-contamination from allergens will not occur during meal prep, and reserve the right to refuse service to anyone as it relates to safety, including the potential for a medical emergency caused by a severe food allergy. Also, due to the constraints of cooking for a large group in a wilderness setting, availability of ingredients or specialty items in remote locations, and limited packing space, we are unable to cater to dietary preferences (likes or dislikes).
Beverages / Alcohol
In camp we provide sodas, water, coffee and tea. We also carry powdered drink mixes such as Gatorade, Gookinaid or similar to mix in your water bottle. National Park Service regulations prevent us from providing alcoholic beverages to our guests. You are welcome to bring a supply of alcoholic beverages in non-breakable containers or you can order them using the alcohol order form which will be sent to you with your final invoice. Please Note: There is no drinking allowed while on the river. Consumption of alcoholic beverages is only allowed while in camp.
We are obligated to adhere to the regulations established by the managing agency with jurisdiction over the area in which our trip operates. Use of marijuana on federal lands, whether it be medicinal or recreational, is illegal and therefore we ask that you refrain from bringing it with you on your OARS trip.
Our drinking water comes from the river and is filtered through a purification system we provide. (No iodine is used in the purification process.) We store the purified water in large containers that are accessible in camp, at lunch time and before hikes for filling personal water bottles.
Fishing is an additional activity you can do in camp or when we stop for lunch. The best fishing is on the upper section from Lees Ferry to the confluence of the Little Colorado River where the catch is trout, but you can fish anywhere along the river. The conditions are dependent upon the clarity of the water. You will need to purchase an Arizona state fishing license, which can be purchased online through Arizona Game & Fish at www.azgfd.com. A license can also be purchased in Flagstaff at Wal-Mart. We practice catch and release with artificial lures and flies. You should therefore de-barb your hooks before you leave home. You’ll need to bring your own gear and it’s best to have a collapsible pole in a case.
The Portable Toilet
While the idea of a river trip is appealing to most people, many are inhibited or reluctant because of modesty or uncertainty. To minimize our impact, we carry out all solid human waste and use a portable toilet system that is set up each day at camp in a secluded location a discrete distance from tent sites. It is essentially a toilet without plumbing and is available from the time you pull into camp each afternoon until you leave camp the next day. Toilet paper and a convenient hand-washing station are provided.
We also carry a small container called the “day tripper” that can be easily accessed during the day should the need arise. It is a personal disposable toilet, which includes an odor-proof transport bag, chemical solidifier and odor eliminator, toilet paper and oversized hand wipe.
On popular stretches of wilderness rivers, the common refrain is “dilution is the solution to pollution.” We practice this approach by urinating in the river during the day. For use in camp at night we provide pee buckets so that urination can occur in a secluded location and then be dumped into the current where it will be carried downstream.
Bathing is only allowed in the river, but is definitively not allowed in any of the side streams that feed into the river. If you plan to bring soap, we recommend using a liquid biodegradable soap such as Campsuds or Dr. Bronner’s (www.drbronner.com), which can be purchased in most stores that have a camping section. Disposable anti-bacterial towelettes (Coleman Swash Cloths, baby wipes, etc.) are good alternatives to submersion in the river and are especially convenient for spring and fall trips.
Good foot care is a must. You should have footwear that is comfortable and well broken-in, but is newer and will not fall apart. Closed-toe shoes are the best protection for hikes. Avoid sunburn and try and keep your feet out of the water. Keep your toenails trimmed. After a day on the river, wash your feet with soap, moisturize and put on clean, dry socks and shoes. Always wear shoes, even in camp. If you experience any foot care problems, ask your guides for assistance.
It’s very important to take care of your skin while on your Grand Canyon trip. The combination of sun, sand, water and wind quickly causes extreme dryness, which can then lead to cracked skin. Once your skin cracks it will have a hard time healing until you return home. Hands and feet tend to take the greatest beating and therefore should be given the most attention. When you arrive in camp each afternoon it is a good idea to bathe and moisturize your skin with a heavy-duty moisturizer. Put on clean, dry shoes to give your feet a break from the elements. Some people also like to apply moisturizer to their feet and hands before bedtime and then cover them with socks and/or gloves. Each morning before leaving camp, apply plenty of sunscreen and remember to reapply during the day. By drinking plenty of water and staying well hydrated you can also help prevent your skin from cracking.
For Women Only
Even if you aren’t anticipating your menstrual period, come prepared for it. You can use sandwich-sized Ziploc baggies during the day to store feminine products while you are on the river or hiking, and you can then discretely dispose of the baggies when you reach camp. When possible, we recommend o.b.® tampons, which are 1/3 the size of regular tampons, tuck discreetly into pockets and have less paper wrapping. If you use pads, be sure to bring extras. Many women suggest bringing a small supply of baby wipes. We provide some feminine products on most trips for emergencies.
We provide a small waterproof bag (17” tall x 9” diameter—approximate sealed size) to hold your camera and other items you might need during the day. While these bags are designed to be waterproof, you may wish to place your camera in a zip-lock plastic bag or waterproof casing for additional protection. We also strongly recommend you take out a rider on your homeowner’s policy to cover your camera—especially if it’s fine equipment. Make sure to bring additional memory cards, batteries and any other extras you will need. Disposable waterproof and panorama cameras are also a fun option.
Electronics & Technology
The use of electronic devices, especially music players and flying drones, on your trip may represent an intrusion into the wilderness experience of your fellow guests. We ask that you please be mindful of the impacts to others and respect the wilderness nature of the trip. Please bring headphones if you intend to listen to music during the trip and leave your drone at home*.
Many of our guests travel with their smartphone even though there is no cell service. On a trip like this, there is always the risk of water damage to smartphones and other electronic devices, even when they are stowed in a dry bag. If you intend to take your phone with you on the river, consider investing in a small, waterproof container just for your phone.
*The use of drones is prohibited by the National Park Service in the Grand Canyon.
We are not able to provide a power source for recharging devices. To keep cameras, phones, GPS and other devices working you may need spare batteries or portable power. Options include compact portable solar panels that can recharge devices directly, portable power banks that store power, or a combo unit that can be charged before the trip and recharged with a built-in solar panel.
Once you are on the river there is limited communication with the “outside world.” Cell phone service is not available. Our guides carry satellite phones which are strictly used to call out in case of an emergency situation on the river. They can call out, but we cannot call them. Periodically the trip leader will check in with our office. If you have someone that needs to contact you about an emergency at home, they should call our office (800-346-6277). If possible, we will relay the message to you. Keep in mind, however, it could be several days or longer before the message actually reaches you. For your family at home you should define for them what you consider an emergency and provide them with instructions to call our office in the event one occurs during your vacation.
Our guides do not carry firearms on our trips, and in most cases are prohibited from doing so by the managing agency. As a matter of preference, we ask all our guests to kindly leave your own firearms at home or in your vehicle.
Weather & Water Conditions
In the desert climate of the Grand Canyon, temperatures and weather can fluctuate a great deal throughout the day. It can be clear, dry and hot and in the next moment it can be cool and rainy. These conditions can manifest in any month. There are no absolutes when talking about weather in the canyon. The descriptions and chart below lists average weather conditions, maximum and minimum temperatures and average rainfall. This chart should be used only as a general guide. Packing according to the list will prepare you for all weather conditions.
April: April is less crowded in the canyon and is an excellent time to view cactus in bloom. The days are shorter with a chance of possible storms, but at night you can sit around the campfire (April & October only).
May: A favorite time for people to visit, but also one of the most crowded. The weather is moderate and consistent, but can be windy at times. The water is very often clear from mid to late May.
June: Early June has hot days and mild nights. Temperatures increase with each day into the month. A very busy time to be in the canyon.
July: Very hot with the chance of some early monsoons, which are more prevalent in August. Any and all weather can be experienced at this time. When rain showers do materialize the afternoons are generally cooler.
August: Traditionally this time of year is the monsoon season with clouds building up early in the day, releasing with heavy short bursts in the afternoon, and often clearing by evening. The clouds and showers help lower the extreme temperatures.
September: Moderate temperatures cooling as the month progresses. The days are mild with cool nights. There is less traffic in the canyon since September 15 is the last launch date for motorized trips.
October: Can be very nice, but always presents a possibility of storms. Need to be prepared for changes in weather conditions. Nice temperatures for side hikes and opportunities to sit around the campfires at night (April & October only).
Average Air Temperatures/Rainfall
|MONTH||DAY (°F)||NIGHT (°F)||RAINFALL|
Summer Temperatures (June, July & August): Please note that the average summer temperatures listed can be misleading. These temperatures are recorded in very specific locations and circumstances. In the summer it is not uncommon for the temperature to rise above 110° F. At the same time, temperatures can suddenly plummet with increased cloud cover. The advice is to always be prepared with rain gear and clothing that can be layered.
Temperature at the Rim: The temperature at the rim is generally 20-30 degrees cooler then along the river since the South Rim is around 7000’ in elevation. Keep this in mind especially if you are on an early spring or late fall trip.
Current Weather Conditions
You may want to check one week prior to your trip for an up-to-date forecast. We recommend the National Weather Service web site. The web site provides a current weather forecast along the Colorado River as well as on the rim.
Water Levels & Temperature
The water levels of the Colorado River through the Grand Canyon are regulated by the release of water from the Glen Canyon Dam. The Colorado generally fluctuates up and down several feet within the day, based on the time of year and demand for electricity. Because the flow is dam regulated, even in a drought year, the water levels are fairly consistent. The temperature of the river is always 48°-55° F.
Essential Eligibility Criteria for River Trips
The following are the physical and mental eligibility criteria for all participants on any OARS river trip.
- Ability to remain seated and balanced while in a whitewater craft while holding on with at least one hand.
- Wear a Type V Coast Guard-approved personal floatation device (maximum chest size of 56 inches). Wearing leg straps may be required to ensure proper fit. Where required, properly wear a helmet.
- Ability to independently board and disembark a boat four to ten times each day. This may require stepping into the boat, and then maneuvering your body over and across tubes and fixed objects into a seated position.
- Ability to independently navigate shoreline terrain, including safely maneuvering around and across boulders, rocks, and slippery and uneven surfaces, under low branches, and around vegetation. This includes the ability to maintain your balance near precipitous ledges or cliffs.
- Ability to independently swim in whitewater or swift currents while wearing a PFD. This includes being an active participant in your own rescue, including having the ability to (a) keep your airway passages sealed while underwater, and regain control of your breathing when being submitted to repeated submersion under waves or currents; (b) orient yourself to new “in-river” surroundings; (c) reposition yourself in the water to different swimming positions; (d) swim aggressively to a boat or to shore in whitewater; (e) receive a rescue rope, paddle, or human assistance, and possibly let go of the same; (f) get out from under an overturned boat.
- Ability to swim 100 yards in flat water while wearing a PFD.
- Ability to assist another passenger who has fallen out of the boat by pulling them back in.
- Ability to follow both verbal and non-verbal instructions given by guides in all situations, including during stressful or dangerous situations, and to effectively communicate with guides and other guests.
- Ability to carry personal dry bags and other personal gear (as heavy as 20-30 pounds) uphill from the boats to your camping location and back the next morning, independently, or with the assistance of a friend or family member. (This only applies on multi-day trips).
- Ability to manage all personal care independently, or with the assistance of a friend or family member.
- If taking prescription medications, have the ability to maintain proper dosage by medicating independently, or with the assistance of a friend or family member.
- Ability to remain adequately fed, hydrated, and properly dressed so as to avoid environmental injuries such as hypothermia, heat related illness, sunburn and frostbite.
- Ability to hike 9.7 miles out of the Grand Canyon with an elevation gain of over 4500 feet. This includes being able to carry your own daypack with a minimum of 2 liters of water, rain gear, insulating layers, sunscreen and food (approx. 10 lbs.).
- Ability to walk and maintain your balance on backcountry hiking trails which can be dusty, steep, and present numerous reinforced log steps, loose rocks, and mule excrement. The trail varies in width from 3 to 5 feet with exposed overlooks.
The above criteria, if not met, will disqualify a person from participating in a river trip with OARS. The criteria exist for your own safety and that of all trip participants. None of the criteria are meant to discriminate on the basis of any physical or mental disability, and are applied uniformly to all potential trip participants, irrespective of the presence or absence of any disability. OARS is committed to making reasonable modifications to any trip for any persons with a disability, so long as they do not fundamentally alter the nature of the trip.
Further Information About Our Expectations of Trip Participants
The following paragraphs are meant to further inform all potential participants of the expectations for all participants in order to promote a safe, enjoyable experience for everyone on a trip. There may be requirements, whether physical or mental, that are not specifically applied “essential eligibility criteria”, but that help our guests understand the reality of being on a wilderness river trip.
Our primary goal is to minimize the risks associated with adventure trips in a wilderness environment. The trip involves physical exertion and exposure to the elements, including cold water and the potential for heat, sun, wind, rain and snow. We have experience accommodating people with a wide range of physical disabilities and/or health conditions. However, individuals who are overweight, lack conditioning, or have other physical limitations or ailments that interfere with the realistic encounters on a wilderness river can endanger themselves, other guests, and the guides. Please consult your doctor if you have medical or health conditions that could impact your ability to participate in this outdoor adventure.
It is very important that each trip participant take an active role in their own safety. You will likely encounter wilderness conditions that you are unfamiliar with, and those conditions may change rapidly. It is critical to pay attention at all times, to be aware of your surroundings, and to avoid taking unnecessary risks. Even a non-life threatening injury in a wilderness setting can become a major emergency for you, and can endanger the entire group. Swimming alone or hiking alone is discouraged. Excessive alcohol consumption or illicit drug use is not tolerated. Using common sense, and following both the explicit instruction and the lead of your guides can go a long way towards keeping yourself and the group safe. Some obvious things to avoid in camp and on shore (by way of example) are: walking around without shoes in camp, approaching wild animals, not paying attention to what is above or around your tent site that could harm you, not paying attention to hazards such as poison ivy and rattlesnakes, and walking near precipitous ledges.
River trips, particularly those involving whitewater, are inherently risky. While the risk of a trip is part of what makes it an exciting adventure, you must be entirely respectful of the risk that such a trip poses. It is important that you are confident in your swimming ability, and your ability to stay calm in the event you become a non-voluntary swimmer. Your odds of becoming a non-voluntary swimmer change with the classification of a rapid, boat selection and environmental factors. On class IV and greater whitewater, the probability that you will become a non-voluntary swimmer is significant. A swim in whitewater is much more difficult and physically draining than swimming in flat water. Swimming in cold water can cause a gasping effect on your respiratory system. This can be overcome by focusing on your breathing and calming yourself down. Swimming in cold water will also much more quickly sap your energy and decrease muscle function than swimming in warmer water. While our guides are highly trained and will do their absolute best to rescue you, a successful rescue is greatly hampered by a swimmer who is unprepared for a swim in whitewater, who fails to actively participate in their own rescue, and who is not able to follow directions while under stress. You will receive a detailed orientation talk at the start of your river trip, but you can get a better idea of what to expect by watching a version of an orientation talk here: http://www.oars.com/videos/oars-whitewater-orientation.
Due to the physical nature of this trip, we highly recommend that you engage in regular exercise for at least three months prior to departure to ensure preparedness. For this trip you should be exercising 3-5 times a week. Because your trip requires a 9.7-mile hike out of the Grand Canyon, you need to be particularly diligent in your training work out. The best way to get ready for a hike in the Grand Canyon is to combine cardiovascular (aerobic) exercise, strength training and hiking. Walking or slow jogging is not enough. More strenuous activity such as lengthy hikes on inclines, running or cycling is required. Running and exercising on elliptical machines and stair steppers are also great ways to increase your endurance and strengthen your legs at the same time. While hiking, it is helpful to carry a weighted daypack and wear the same footwear that you will be using for your Grand Canyon hike. Please refer to the document “Training for your hike out of the Grand Canyon.” Check with your doctor prior to beginning any exercise program to be sure you are medically safe to participate. Starting an exercise program that is more strenuous than you are ready for may result in injury or risk exacerbating existing health conditions. Getting in shape will certainly add to your enjoyment of the trip.
Packing for Your Trip
Click on this link for helpful information about packing for your trip: www.oars.com/video/pack-river-rafting-trip/
During the day—Start with a swimsuit and/or swim trunks and synthetic or merino wool shirt as a base layer. Additional layers for sun protection or insulation can be added and subtracted depending on the weather, temperature and how wet you’re getting in the rapids.
In camp—When the weather is warm, lightweight cotton pants/skirt or shorts and shirt make great camp wear. Anytime the forecast calls for cool evenings and cold nights, a dry set of long underwear is the perfect base layer under long pants and a fleece sweater.
During the day—The best choice is an amphibious shoe that drains water, protects your toes and won’t come off in swirling current. A retired pair of athletic shoes can work well, too. Sport sandals with a heel strap are a good option, especially on rivers with sandy beaches. Find professional-grade options made by Chaco® at www.chacos.com, the official footwear sponsor of O.A.R.S. guides.
In camp—We recommend wearing shoes in camp due to risk of kicking a rock buried in the sand or stepping on a sharp stick. The athletic shoes or light hikers you bring for hiking can double as your camp shoes. It’s nice to put on dry socks and shoes after a day on the water. Flip flops or slip-on sandals are OK for wearing in camp only.
Please note: If you buy new shoes or sandals for the trip, make sure you break them in first!
During the day—Wide-brimmed hats are a good choice for sun protection. Ball caps are also useful since they fit under helmets, which are required in some of the larger rapids.
In camp—When the weather is cool or cold, you’ll want a beanie-style hat to wear in camp. They are the perfect remedy for bed-head as you rise from your sleeping bag to secure your morning cup of coffee or tea, or for retaining warmth in the evening hours after the sun sets.
Each passenger is required to wear a PFD (personal flotation device) while on the boats and in the water. On the first day of the trip you will be issued a PFD that will be yours to wear for the duration of the trip. The guides will make appropriate adjustments to your PFD to ensure a proper fit. (Please note: You must weigh less than 245 pounds and have a chest size smaller than 56” in order to fit into the PFD.) For your added protection, in some of the larger, more challenging rapids, your trip leader will also ask you to wear a helmet. Some passengers may decide to wear it even in some of the smaller rapids.
Hot Weather Trips
During summer months, conditions on the river may be hot and sunny. These trips require less gear than spring or fall trips, but thoughtful packing is still required. Protection from the sun and heat will be critical to your enjoyment and health while on the river and during side hikes. To protect yourself from the sun’s rays, consider bringing long-sleeved shirts and pants.
A good way to keep cool is with long-sleeved cotton shirts. Old collared dress shirts work well. They can be soaked in the water and worn in the raft or carried on a hike for later use. This method of evaporative cooling is very effective. Bandanas are another useful item that can be used in this manner.
Camp-wear should be made of cotton and be loose-fitting. A combination of shorts/skirt and a lightweight top is ideal for staying cool on hot afternoons.
To Avoid Being Cold
Synthetic or merino wool long underwear is a must-have on river trips. It can be worn under shorts, rain gear, T-shirts, etc., then stripped off when the chill of the morning has worn off. It keeps you warm even if it’s wet (which can happen easily), dries quickly, and it’s compact enough to be stuffed into your small waterproof bag or daypack after you take it off. It can be layered under your waterproof rain jacket and pants. In cooler weather a rain jacket and pants work better than a wetsuit, because the jacket and pants can be put on when it’s cold, or when you’re going through whitewater, then easily taken off when the sun comes out and it’s hot. Be aware that cotton items, once wet, do not insulate; only synthetic and wool materials will keep you warm during cool, wet weather.
Something warm for your top & bottom: You need to be prepared for inclement weather. Bring a good fleece or wool top and bottom, along with a warm hat and gloves. You’ll want to double up on your base layers so that you’ll have a set to wear in the boat and a set of warm, dry clothes for camp.
April, Early May, Late September and October Trips: These are surely some of the most beautiful months in the canyon, but they can also produce some surprisingly chilly times. During the spring and fall the sun is not far enough north in the sky to reach its warming rays down into the bottom of the canyon for as many hours a day as it does in the summer. This means more shady areas, fewer sunny ones. The temperature of the river is the same in August as it is in January, 48°-55°. Therefore, when you are splashed (drenched) going through the rapids and you’re in a shady area, you will get very cold unless you are prepared.
Rain gear protects you from rain, wind and the splash of the rapids. It is one of the essential items that all passengers should have no matter what time of year you are traveling. Look for jacket and pants that are 100% waterproof, not just water resistant. A hooded jacket is recommended as well as good secure closures around your head, neck, wrists and ankles. Do not bring a rain poncho as it cannot be worn under your PFD.
Protecting yourself from the sun should be taken very seriously. A hat, sunscreen, lip balm and sunglasses are a must. In many cases, a long-sleeve shirt is the best method for preventing sunburn on your upper body. Light-weight long pants may also be appropriate to protect your legs. Be sure to bring a good hat that offers full coverage, such as a wide-brimmed hat.
Bugs & Mosquitoes
Bugs and mosquitos are generally not a problem on this trip, although it’s a good idea to come prepared with a small amount of insect repellent just in case.
You can either bring your own sleeping bag, pad and ground tarp, or you can rent our sleep kit. If you are purchasing your own bag for the trip, keep in mind that a medium weight synthetic-fill bag is recommended for April and October.
Suggested Packing List
Equipment and Personal Items:
☐ Duffel bag: will need to fold down and fit into our waterproof bag (not to exceed 30 lbs. packed)
☐ Sleeping bag, sleeping pad, ground tarp (approximately 5’x7’), sheet and small pillow. Sleep kits including these items may be rented for $50. (April, May, September and October trips require a medium weight synthetic-fill bag)
☐ Daypack for day hikes and hike out of the canyon. It should be large enough to carry water, lunch and a camera, as well as a warm layer of clothing for spring & fall trips (750–2000 cu. in)
☐ Two 1-liter water bottles: durable and reusable. For day hikes, hydration systems like a CamelBak® are great, but you will still want 1 water bottle while in the boat
☐ Locking carabiner (for clipping a water bottle or personal dry bag into a raft)
☐ Headlamp or flashlight (consider bringing extra batteries)
☐ Sunglasses (preferably polarized) with securing strap (consider bringing a spare)
☐ Small, quick-drying towel
☐ Toiletries, including biodegradable soap (such as Campsuds or Dr. Bronner’s)
☐ Sunscreen and lip protection: waterproof & SPF 30 or higher (aerosol sprays not recommended)
☐ Moisturizing lotion or cream: 1 bottle (Skin tends to get REALLY DRY-a VERY important item!)
☐ Insect repellent
☐ Personal first aid kit (Band-aids, antibiotic ointment, ibuprofen, moleskin, eye drops, etc.)
☐ Spare pair of glasses and/or contacts (Blowing sand can cause problems for contact wearers)
☐ Cash for gratuities and goodies at Phantom Ranch (credit cards also accepted at Phantom Ranch)
☐ River shoes or sandals with a heel strap (such as those made by Chaco® chacos.com)
“Aqua socks” strongly discouraged
☐ Athletic Shoes or lightweight hiking boots: comfortable, with good tread and well broken-in (not new)
☐ Hiking socks: 3-4 pair mid-weight
☐ Long-sleeved shirts: lightweight and light color for sun protection (old dress shirts work well)
☐ Long pants: lightweight and light color for sun protection
☐ Shade hat or visor with securing strap – flexible enough to fit under your helmet
☐ Rain jacket & pants: waterproof (not water resistant) A hooded jacket with secure closures is recommended
☐ Swimsuit / Trunks: 2-piece suits recommended for women. Tankinis are a great option
☐ Shorts: 2 pair lightweight and quick-drying
☐ Hiking shorts: 1 pair (some people prefer different shorts for the river and hiking)
☐ T-shirts/tops: 2-3
☐ Synthetic or merino wool long underwear: 1 set top & bottom, light to mid-weight (optional for late June & July trips)
☐ Fleece top & bottom: 1 set light to mid-weight (optional for late June & July trips)
☐ Camp clothes: comfortable and appropriate for season. Cotton recommended for hot weather trips
Additional Essentials for spring (April/May) & fall (September/October):
☐ Extra pair of dry footwear for camp
☐ Wetsuit booties and/or neoprene, wool or synthetic socks (for wearing inside your river shoes)
☐ Additional fleece top & bottom
☐ Extra set of synthetic or merino wool long underwear top & bottom
☐ Warm hat and gloves: 1-2 sets, synthetic or wool
☐ Fleece vest
☐ Extra Dry Skin Cream: Look for creams that have such labeling as healing, therapeutic, salve, for rough cracked skin, etc. Healing foot creams are also a good idea.
☐ Neoprene paddling gloves
☐ Camera and accessories
☐ Sarong: useful for sun protection/changing clothes
☐ Trekking poles: collapsible (for the hike out of the canyon). Do not need to fit in waterproof bag.
☐ Solar shower: small “solo” showers heat up faster and are easier to use
☐ Bathing wipes: pre-moistened disposable towels
☐ Plastic bags: for separating dirty clothes from clean
☐ Ear plugs
☐ Whisk broom: small (no long handle). To sweep wet sand off of tent and ground tarp
☐ Lightweight cord and clothespins for drying clothes
☐ Sketchbook, notebook and pen, paperback book
☐ Feminine Urinary Device (for women only)
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Packing Your Gear
You should pack your gear into a soft-sided duffel. At the pre-trip meeting each person will be given two large waterproof bags (approximate sealed size: 20” tall x 14” diameter; 3079 cu in; 50.4 L). One bag will be for your clothing, personal items and the soft-sided duffel. The second bag will be for your sleeping gear (sleeping bag, sleeping pad, ground tarp, sheet and pillow). These two bags will essentially be your “checked luggage” and will only be accessible in camp. Tents are stowed separately. Please note: if you rent our sleep kit, it will come already packed in one of the two waterproof bags issued to each passenger. We also provide a small waterproof bag for day use where you can keep items such as raingear, camera, sunscreen, lip balm, etc. (approximate sealed size: 17” tall x 9” diameter; 1081 cu in; 17.7 L). The bags are cylindrical in shape and pack from the top. Your daypack will also be with you during the day. To prevent items from getting wet in your daypack, it is a good idea to first place everything into a plastic bag and then into the daypack. Please pack light; river attire is very casual―comfort, convenience and boat space takes precedence over style. When you reach Phantom Ranch you will repack your clothing and personal items (including sleeping gear, if you brought your own) into your one duffel for the return trip home. Please note: for mule transport your duffel bag must not exceed 30 lbs. in weight, nor be larger than 36″x 20″x 13″. A duffel approximately 24” x 12” x 11” should hold all of your gear and keep you under the weight limit.
Clothing can easily be washed out in the river with biodegradable soap. With the dry, warm climate in the canyon, lightweight clothing generally dries out quickly. Please Note: The color of the river fluctuates from completely clear to very silty. Light colored clothing has the possibility of becoming permanently stained.
We recommend you take on the river only what’s absolutely necessary (see our enclosed packing list). Keeping gear to a minimum ensures it will fit into the waterproof bags we supply and reduces unnecessary packing and unpacking in camp. If you do have extra luggage you do not wish to take on the river, O.A.R.S. has arranged a special storage room at the DoubleTree Hotel where passengers may store additional bags. Your trip leader will explain the storage procedure at the pre-departure trip meeting.
Leave your valuables at home. For necessary personal items such as a wallet, credit cards, etc., we recommend putting them in a zip-lock bag at the bottom of your waterproof bag with your clothing.
Tipping is optional, but appreciated by our staff. If you are wondering how much to tip, you may consider that we operate in a service industry with a host of behind-the-scenes contributors in addition to the guides on your trip. In general, we suggest a gratuity based on 10 – 15% of the trip cost. It is customary on OARS trips for gratuities to be given to the Trip Leader in the form of cash or personal check, who will then distribute appropriately amongst all the guides and support staff.
In reviewing your statement, you’ll note your trip cost includes a $1/person/river day donation to the Grand Canyon Fund, an environmental trust fund. Your contribution will be deposited with the foundation, through which grants are distributed to organizations such as the Grand Canyon Trust, Friends of the River, etc. This donation is voluntary and may be subtracted from your trip cost if you choose not to participate in the program. Please notify our office if you choose not to participate.
If you enjoyed your trip, consider donating to The Pam & George Wendt Foundation. This organization is a not-for-profit 501 (c) 3 organization with the express goal of providing opportunities for young people to experience the magic of the outdoors. Visit www.oars.com/oars-foundation/ to learn more about how a tax-deductible donation can change young lives for the better.
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Terms & Conditions
Reservations and Deposits
- A $1000/person deposit is required at the time of reservation for all Grand Canyon trips over five (5) days in length. A second deposit of $500/person is due in our office by November 1 of the year prior to your trip.
- For Whitmore Wash to Lake Mead trips a deposit of $500/person is required at the time of reservation. A second deposit of $500/person is due in our office by November 1 of the year prior to your trip.
- If you make your reservation after November 1 of the year prior to your trip, the entire $1500 or $1000 deposit is due at the time of reservation.
- Statements will be mailed in ample time to remind you of the payment due date.
- Final payment of all trip costs is due in our office, no less than 90 days prior to the departure date of your trip. Accounts on which final payment has not been received 80 days prior to the departure date will be CANCELLED without exception.
Cancellations and Refunds*
- If you find it necessary to cancel your trip, please notify us as soon as possible. The cancellation fee after you’ve made your deposit can range from $250 up to the entire trip cost, based upon the number of days prior to your trip that we receive your cancellation notice. We regret we cannot make exceptions for personal emergencies. For this reason, we strongly urge you to consider purchasing a travel protection plan (see Travel Protection).
|DATE OF CANCELLATION||CANCELLATION FEE|
|360 or more days prior to your trip||$250/person|
|359 to 180 days prior to your trip||$500/person|
|179 to 90 days prior to your trip||$750/person|
|89 days or less prior to your trip||Full Fare|
* If you are traveling as part of a charter group please note that deposit/cancellation policies differ from those listed above. Charter Policies can be found on the group leader’s contract & on the Charter Trip Visitor’s Acknowledgement of Risk Form.
- Under most circumstances, if you are of an adventurous spirit and in reasonably good health, you should have no problem enjoying an O.A.R.S. Grand Canyon, Inc. trip. People with heart trouble and pregnant women should have their physician’s approval before taking an adventure travel trip.
- We offer the OARS Travel Protection Plan to help protect you, your travel investment and your belongings before and during your trip. Travel Protection can reimburse you for non-refundable payments if you should have to cancel your trip for a covered reason such as your illness or the illness of an immediate family member. For complete details go online to: https://www.oars.com/tpp
- If you enrolled in a Trip Mate policy through OARS on or before December 9, 2018, the policy is still in place and will be administered by Trip Mate through the end date of your scheduled travel with OARS. All information provided in regards to the Trip Mate policy remains relevant. For a complete description of your Trip Mate policy, go online to: http://www.tripmate.com/wpF431S or call Trip Mate at 800-888-7292 (reference Plan # F431S).
One Trip per Year Rule
Grand Canyon National Park Service regulations prohibit individuals from participating in more than one recreational river trip (commercial or non-commercial) per year on the Lees Ferry to Diamond Creek section of the Colorado River. Because of this regulation, O.A.R.S. Grand Canyon, Inc. cannot accept a reservation from any individual who has or will participate in any other full or partial canyon commercial or non-commercial river trip within the same calendar year. If you have already completed or have plans to participate in any other Grand Canyon river trip during the same year you are traveling with us and would like to go again, please wait until the following year or later for your next trip. Grand Canyon National Park’s one-trip-per-year rule is strictly enforced by the National Park Service.
Acknowledgement of Risk
Everyone is required to sign a standard Acknowledgement of Risk form before the trip, acknowledging awareness that some risks are associated with the trip. Safety is of the utmost concern on our trips. However, due to the nature of the activities, a condition of your participation is that you will sign this form and return it to our office before the trip begins. Anyone who refuses to sign the form will not be allowed to participate, and consistent with O.A.R.S. Grand Canyon, Inc. cancellation policy, there will be no refund of the trip fees at that time.
Responsibility – An Important Notice
O.A.R.S. Grand Canyon, Inc. and cooperating agencies act only in the capacity of agent for the participants in all matters relating to transportation and/or all other related travel services, and assume no responsibility however caused for injury, loss or damage to person or property in connection with any service, including but not limited to that resulting directly or indirectly from acts of God, detention, annoyance, delays and expenses arising from quarantine, strikes, theft, pilferage, force majeure, failure of any means of conveyance to arrive or depart as scheduled, civil disturbances, government restrictions or regulations, and discrepancies or change in transit over which it has no control. Reasonable changes in itinerary may be made where deemed advisable for the comfort and well being of the participants, including cancellation due to water fluctuation, insufficient bookings and other factors. There is risk in whitewater rafting, particularly during high-water conditions. Rafts, dories and kayaks do capsize. You could be swept overboard. Your guide will make every attempt to assist, but you must be strong and agile enough to “self-help” and “float-it-out” without further endangering yourself or others. We reserve the right not to accept passengers weighing more than 260 pounds or with a waist/chest size exceeding 56 inches. We may decide, at any time, to exclude any person or group for any reason we feel is related to the safety of our trips. We are experienced at accommodating people with various disabilities. Please give us an opportunity to make you feel welcome. We need to discuss any special requirements ahead of time. On advancement of deposit the depositor agrees to be bound by the above recited terms and conditions. Prices subject to change without notice.
OARS trips occur in areas where unpredictable environmental conditions are to be expected. To moderate dangerous situations for our guests and guides, it is important that all travelers obey the rules and regulations as determined by the managing agencies and the Trip Leader and demonstrate reasonable consideration for other guests and OARS employees. We reserve the right to remove any guest from a trip if, in our opinion, that guest’s actions or behaviors pose a threat to the safety of her/himself or others, or if those actions or behaviors compromise the enjoyment of the trip for others. Should a guest be asked to leave a trip, there will be no refund for the unused portion, nor will OARS be responsible for additional expenses incurred by the guest for accommodations, return transport, change fees, etc.