OARS Response to COVID-19: What to Expect
Last updated December 2, 2021 – Originally posted March 11, 2020
We’re now well into our second season of operating during the pandemic. While we’re not out of the woods yet, we’ve learned a lot.
With vaccination rates still on the rise, the ability to maintain smaller group sizes, and evidence that outdoor transmission of the virus is very rare, we believe that our current mitigation plan—which includes pre-screening protocols, enhanced sanitation procedures, face coverings in enclosed spaces, and reasonable physical distancing measures—allows us to successfully operate group outdoor adventures during the pandemic.
If you’re already booked on or considering an OARS adventure in the future, read on to learn more about some of our current protocols and mitigation efforts. We’re more confident than ever in our ability to facilitate life-changing experiences for our guests regardless of the circumstances.
Current COVID Measures
We expect all guides, staff, and guests to be familiar with and follow the guidance provided by state and local authorities for mitigating the spread of COVID-19. And, while we are strongly encouraging our guides and guests to get vaccinated for COVID-19, we know not everyone, including kids under 12, has that option currently. However, due to the shared nature of our accommodations at Phantom Ranch, we are requiring all guides and guests to be vaccinated in order to join us on our Grand Canyon Rim to Rim and Rim to River hiking trips this year.
Leading up to your trip, it is still critical that you exercise extra caution to reduce your risk of exposure to COVID-19, and closely monitor yourself and your family for any symptoms. A symptom check and several screening questions will be required before anyone is allowed into the meeting area for your trip, as well as on a daily basis on multi-day trips.
Because there are costs that you will incur if you cancel your reservation, if you do not pass our symptom check, or in the event you need to be evacuated during the trip due to illness or injury, we strongly encourage our guests to purchase an optional travel protection plan. A travel protection plan can reimburse you for non-refundable payments for cancellations due to covered medical reasons; and trip participants must understand that in the event of illness or injury on a wilderness trip, evacuation can be prolonged, difficult and expensive. For complete details and to purchase the plan we highly recommend, visit: https://www.oars.com/tpp
Face coverings are required while riding in shuttle vehicles and in enclosed spaces, but they are not required while outside during your river trip.
To adhere to these guidelines, we’re asking all guests to arrive with their own face coverings.
Sanitation & Hygiene
OARS has always adhered to a high standard of sanitation and hygiene, but we’ve doubled down on certain protocols when it comes to transportation, equipment, hand washing, and food service.
Transportation — Hand washing/sanitizing is advised before boarding any vehicle, including planes and helicopters where applicable, and face coverings should be worn for the duration of travel. Once on board additional precautions include: opening windows whenever possible, and eliminating the use of recirculation mode for the air conditioner/heater. All vehicles are cleaned and sanitized after each use.
Equipment — With an emphasis on reducing the use of shared items, communal items are sanitized regularly, or have been eliminated. Additionally, following every trip, all equipment is properly sanitized or laundered, plus tents and sleeping pads are sanitized and/or cycled out of use for 24 hours.
Hand washing — In camp, there is an added emphasis on hand washing with two to three foot pump-operated hand wash stations at every camp. We also bring a supply of hand sanitizer and each boat is equipped with soap and/or hand sanitizer. We recommend guests also bring their own supply of hand sanitizer for more convenient personal use when other options are not available.
Food service — When packing, preparing, or otherwise handling food or beverages, staff will adhere to applicable local, state, and federal food handling requirements. At camp, no congregation will be allowed in the kitchen. We’ve also removed communal snacks and appetizers from our menus, and instead of our traditional breakfast and dinner buffets and make-your-own-sandwich lunches, meals are generally served by your guides.
Despite the communal nature of our trips, we’re asking guests to be mindful of the physical distance (>6 feet) that other people who are not part of your household, or with whom you did not travel with (your travel unit), may wish to maintain.
If a guest or guide exhibits COVID symptoms while on a trip, we will consult with local agencies on availability and justification for evacuation as soon as possible. One liaison (guide or a family member/traveling companion) will be identified to provide care to this person. These individuals will also be isolated from others and we will follow EMS/WFR protocols to provide appropriate medical treatment. Family members and friends who were traveling with the person who displayed positive symptoms will also be placed on a separate raft and required to wear a face covering. Testing for COVID-19 will be performed at the earliest opportunity and OARS will notify the appropriate agencies along with all trip participants of the results.
Please be aware of your potential impacts on the small communities you may travel through on your trip. Physical distancing, using a face covering when you’re close to others outside of your travel unit, avoiding crowded places like restaurants and bars, and not traveling at all if you have symptoms are important considerations. An outbreak in a small community could end your river trip and work for our employees—but more importantly it could be devastating for that community.
OARS International Trips
OARS and our affiliate operators are excited to be operating trips and providing great adventures to our guests! Travel to most countries has resumed, bringing much needed work and revenue to the travel industry. Tourism is critical to the livelihood of our affiliate operators—the local guides, transportation services, hotels, camps, etc. These are small local businesses that support resident communities, and we’re proud to consider them part of our team.
As travel restrictions vary from country to country and may change from day to day, staying up to date on the most current information can be a challenge. Here at OARS, we work to keep our guests informed about the status of their upcoming trip, any requirements in place for arrival, and to provide the information needed to consider options for future travel.
Once in a country, local regulations for wearing a face covering, physical distancing, and other guidelines will apply. It is up to you, the traveler, to familiarize yourself with those regulations and abide by them during your visit.
Currently, all travelers (2 years of age or older) arriving to the United States by air must provide proof of a negative result from a COVID-19 test. For vaccinated travelers, the test must be taken no more than 3 days prior to boarding a flight. For unvaccinated travelers, the test must be taken no more than 1 day prior to boarding a flight. There is also an option for people who have documented recovery from COVID-19 in the past 90 days. Please visit the CDC for the most current information.
Below is a list of destinations offered by OARS International and the status of traveling there. (This list is intended for citizens and travelers originating from the U.S. If you’re a citizen or traveling from another country, you’re best served checking the website of that country’s embassy in the destination you’re inquiring about.)
Baja, Mexico – open to U.S. travelers arriving by air. Requirements for entry include: none.
Canada – open to fully vaccinated U.S. citizens and lawful permanent residents. Requirements for entry include: proof of vaccination, a negative result from a COVID PCR test taken within 72 hours of a flight or arrival at a land border crossing. All travelers must use the ArriveCAN system to enter traveler information. More information can be found at https://www.cbsa-asfc.gc.ca/menu-eng.html. For our trips in the Yukon Territory, you can find information specific to that region here. For our trips in British Columbia, you can find information specific to that region here.
Chile – open to U.S. travelers. Requirements for entry include: a negative result from a PCR test taken no more than 72 hours prior to boarding the inbound flight, a completed vaccination series which must be validated 45 days prior to travel via the online “mobility pass” (available online), completed “Affidavit for Travelers” form (done no more than 48-hours prior to departure, available online), medical insurance with a minimum of $30,000 coverage for COVID-related medical expenses, each traveler must take a COVID PCR test upon arrival, completion of a follow-up questionnaire sent to your email on a daily basis for up to 14 days after arrival. For more information visit https://chile.travel/en/traveltochileplan.
Costa Rica – open to U.S. travelers. For vaccinated travelers, requirements for entry include: a COVID-19 Vaccination Record Card displaying the person’s name, date of vaccination(s) and pharmaceutical company (maker of the vaccine). The vaccine must be the Moderna, Pfizer, J&J or AstraZeneca. For unvaccinated travelers, requirements for entry include: proof of a travel medical insurance policy for the dates of travel that covers any COVID-19 related medical treatment (medical expense coverage of US$50,000 or more) and quarantine accommodation (US$2,000 or more). For minors age 17 & under, entry requirements include: none. All travelers, regardless of vaccination status or age, must complete a Health Pass (pasa de Salud) within 72 hours of travel (available online). The above requirements are scheduled to change on January 8 (2022). For more information visit the Visit Costa Rica website.
Croatia – open to U.S. travelers. Requirements for entry include: proof of paid accommodation in a hotel, camp, private renter or rented vessel or other form of tourist accommodation; a negative PCR test result not older than 72 hours from the moment of testing, or a rapid antigen test result not older than 48 hours from the moment of testing to the moment of arrival at the border crossing point, or; a certificate that they have received two doses of vaccine not older than 365 days, provided that 14 days have passed since the second dose, or; a certificate that they have received one dose of the J&J vaccine, not older than 365 days provided that 14 days have passed since they received the dose, or; a certificate showing that they have recovered from COVID-19 and have received one dose of vaccine within eight months from contracting the virus, provided that the vaccine was administered less than twelve months ago, or; a positive PCR or rapid antigen test result which was performed in the previous 365 days, and which is older than 11 days from the date of arrival at the border crossing point, or; a certificate of recovery from COVID-19 issued by a physician. Travelers can facilitate faster processing at the border by completing an entry form (available online). Refer to the Croatian government’s Ministry of Interior webpage for more information.
Cuba – open to U.S. travelers. Requirements for entry include: fully vaccinated travelers have no additional entry requirements. Unvaccinated travelers must provide a negative result from a COVID-19 PCR test taken no more than 72 hours prior to departure to Cuba.
Ecuador & Galapagos – open to U.S. travelers. Requirements for entry include: all persons age 16 & older must present a vaccination card showing the traveler received a complete series of the COVID-19 vaccine at least 14 days before arrival and provide a negative result from a COVID-19 RT-PCR test taken no more than 72 hours prior to departure to Ecuador. All persons ages 2 to 15 must show a negative result from a COVID-19 RT-PCR test taken no more than 72 hours prior to departure to Ecuador. All travelers must present the digital “Traveler’s Health Declaration” when boarding the incoming flight (available online).
To enter the Galapagos: All persons ages 16 & older entering the Galapagos Islands must show proof of complete course of COVID-19 vaccination and a negative result from an RT-PCR test taken no more than 72 hours before departure for the Galapagos Islands. All persons ages 2 to 15 entering the Galapagos Islands must show a negative result from an RT-PCR test taken no more than 72 hours before departure for the Galapagos Islands.
Fiji – open to U.S. travelers. Requirements for entry include: all travelers age 18 & older must have proof of a completed vaccination series; travelers age 12 to 17 must have a negative test result from a COVID PCR test taken no more than 3 days prior to boarding a flight to Fiji; travelers will need to stay at a CFC certified accommodation; travelers must have proof of travel medical insurance that covers COVID-19. Once in Fiji, travelers are required to take a COVID PCR test within 48-hours of arrival. Travelers are encouraged to download the careFIJI contact tracing app in order to access local business (available online). For more information about travel to Fiji and the current COVID restrictions, visit the Travel Fiji website at www.fiji.travel.
Morocco – temporarily closed to U.S. travelers. Starting November 29, all travel to Morocco is suspended for two weeks. Once travel resumes, requirements will include: proof of vaccination. Children under age 12 are exempt from vaccine and PCR testing requirements. More information about travel to Morocco can be found at the Visit Morocco website.
Peru – open to U.S. travelers. Requirements include: travelers 12 years of age or older must present proof of being fully vaccinated 14 days prior to boarding at their point of origin. Travelers 12 years of age or older who are not fully vaccinated must present a negative result from a COVID PCR test taken within 72 hours of boarding an incoming flight. Travelers under 12 years of age must be asymptomatic prior to boarding an incoming flight. All travelers must complete an “Affidavit of Health and Geolocation Authorization” (available online). More information about travel to Peru is available on the Peru Travel website.
Zambia & Botswana – both open to U.S. travelers. Requirements for entry to each country include: a negative result from a COVID-19 PCR test taken no more than 72 hours prior departure from the country of origin. Botswana also requires all existing travelers to be tested within 72 hours of departing the country.
The payment, reschedule, and cancellation policy for international trips varies depending on the OARS International destination you choose. We understand how important it is for our guests to know what payments are expected, when those are collected, and what policies are in place to assure a future credit or refund should the trip not take place. Our work ethic is to be transparent and up-front with guests, so you can rest assured you’re well-informed and kept up-to-date on the status of your reservation and trip. To discuss the various destinations and travel options with OARS International, please call our International Reservations Manager, Tom Patoff, at 209-753-4799.
If you need to cancel your trip — Please give us a call ASAP to discuss your options. To provide for some additional flexibility during these uncertain times, we’ve revised our final payment due dates and modified our cancel/transfer policies for many of our trips, which will allow you, under certain criteria, to transfer your trip payments to a hold account or request a refund at a reduced cost.
If OARS has to cancel your trip — If a trip (operated by OARS in the lower 48) must be cancelled or postponed due to factors outside our control, OARS will provide full credit for payments made toward future travel, or a refund less a 5% service fee plus any nonrefundable payments made on your behalf to 3rd-party suppliers. OARS will make good faith efforts to recover any payments made on your behalf to 3rd-party suppliers, however we can’t guarantee recovery of any or all of the advance payments made. OARS is not responsible for expenses incurred by participants in preparation for a cancelled trip.
One for the Books!
Thank you to all of you who have trusted us with your vacation this year, or are planning to travel with us soon. We are in the midst of one of our busiest seasons ever, and we wouldn’t be able to be out there doing what we love most if it wasn’t for the cooperation and understanding of all our stellar guests.
As always, we’ll continue to watch, read, listen, and consult with health professionals, permitting agencies, local communities, and colleagues until we can officially say we’re on the other side.
Vice President, Sales & Marketing
The OARS Family of Companies