OREGON ASSISTANT MANAGER

OARS, one of the most respected outfitters in adventure travel, is seeking a Full-Time Seasonal Assistant Manager to support and help run the Oregon base of our operations. This is an exempt position that would be eligible for health benefits and participation in the 401(k) retirement plan.

PURPOSE

The OARS Oregon Assistant Manager, in collaboration with the Regional Manager, is responsible for the orderly operation of all trips originating from the Grants Pass Outpost, maintaining the highest standards for safe trips and guest satisfaction. The OARS Oregon Assistant Manager, as a member of the management team, is responsible for maintaining effective communication between the Regional Manager and the main office, guides, and other operational staff and must take an active role in learning, observing, and defining what needs to be done to be successful in this role as the tasks are dynamic and ever-changing. The OARS Oregon Assistant Manager reports to the Oregon Regional Manager.

 

RESPONSIBILITIES

Most tasks are done in collaboration with the Regional Manager, tasks that are to be completed entirely by Assistant Manager are indicated with an “A” for “Autonomous”

Big Picture

  • Be on site for pre-season set-up and post-season close-down May 1-Sept 30
  • Proactive awareness and the big picture/Asking question in advance/Stay abreast daily of all aspects of the crew schedule, vehicle logistics, and trip details
  • Looking at Rosters 2 weeks in advance, addressing concerns with Regional Manager (A)
  • Understanding of vehicle logistics between all trips for all 3 sets  
  • Quantify, print and submit food-buys lists (A) 
  • Inventory, organize, shop and stock food in as needed
  • Collect and write weekly “Splash News” newsletter
  • Knowledge of all resources on phone list and contents of warehouse
  • Secure extra permit spaces from BLM when Regional Manager asks for help
  • Be familiar with Risk Management Plan and Emergency Evacuation protocols
  • Supervise guides and staff to ensure they are following company policy & procedure
  • Attend annual staff training trip
  • Assist in other operation needs as needed and directed by Regional Manager
  • “Go to” person when the manager is gone
    • Address last-minute schedule changes
    • Emergency Contact
    • Client Services
  • Seek additional projects during slow periods
  • Help supervise Outpost Assistant and complete tasks of that role as needed

Trip Leader (TL) Support

  • Assemble TL paperwork and stock TL box (A)
  • Monitor and record pre/post crew meeting when scheduled
  • Order or prepare De-rig dinner when scheduled
  • Be on-site on load days when scheduled for load support
    • Confirm numbers with BLM
    • Coordinate meet times with TL/guides for load day
    • Confirm vehicle inspection done by driver for trip.  Call Mechanic when needed.  
  • Truck and Van shuttles: Confirming with TL correct van numbers after pre-trip.  
  • Sort paperwork bundles that TLs turn in (A)
  • Confirm all De-rig next-day jobs complete
  • Confirm boat inspections have been documented

Office/Administrative

  • Follow-up with staff missing certs in Vibe
  • Help schedule Med Cards Physicals 
  • Knowledge of checkbook and direct bill accounts
  • Support organized collection of receipts and help with coding
  • Review and Discuss Training Evaluations
  • Monitor Vehicles, Vehicle logs and Pouches (A)
  • Provide Vehicle training and check-off (A)
  • Monitor GPS vehicle tracking
  • Apply and Remove Vinyl decals to Leased Vehicles 
  • Update this job description as tasks are added or removed

Repair and Maintenance 

  • Repair equipment as needed
  • Schedule Annual Vehicle Inspections
  • Facilitate the daily upkeep of guide house and warehouse.  This is not doing the chores, but making sure each guide is doing their part.  Part of load day when time allows.
  • Upkeep of buildings and grounds as needed
  • Confirm that lawn is being mowed

Job could also include Shuttle Driving or Guiding depending on previous experience of assistant manager.

 

QUALIFICATIONS

 

  • Currently, we can only accept applicants who can legally work in the United States
  • Minimum 21 years old
  • Current Driver’s License and clean driving record
  • Speak fluent English
  • Multi-day Guiding experience is a bonus
  • Knowledge of current food trends and special dietary needs a plus
  • Critical attention to detail
  • Exceptional interpersonal skills, helping ensure positive communications with co-workers
  • Proactive work demeanor with good problem-solving skills
  • Highly organized in outdoor settings and in office requiring paperwork management
  • Effective time management; proficient at multitasking
  • Self-starter, good follow-through
  • Computer skills: Excel, Word, Google Drive
  • Ability to repair items; mechanically inclined
  • Capable of working long hours
  • Ability to adapt to fluctuating hours of work on a daily basis
  • Physically fit (must be able to lift 50 lbs)

 

COMPENSATION

$600-$680 weekly, with merit increases, dependent on individual and company performance, considered on an annual basis

Benefits 

  • Standard Company-Paid Health Benefit Package, after 60 days of employment
  • Monthly cell phone reimbursement for 5 months
  • Company-matching ($.50 for every $1.00 contributed up to 6% of gross pay) 401(k) plan after 1 year
  • Friends + Family discounts on OARS trips

Seasonality

This position is seasonal; approximately May 1 – September 30.

Probationary Period
The first 60 days of employment are considered probationary.

This position is exempt.

HOW TO APPLY

Interested candidates may submit a resume and cover letter detailing their interest in this position, as well as personal and employer references by email to: katew@oars.com with a subject line of “Oregon Assistant Manager .” No phone calls please.