Before You Go: Inca Trail Trekking

Overview

Sample Itinerary

We pride ourselves in running a relaxed and flexible schedule. Every trip is different depending upon the group, other parties on the trail and sometimes the weather. The following is a sample of what your trip might be like:

Day 0: Cusco, Pre-trip Meeting

At 6:00 PM this evening our guide will come to your hotel to discuss the logistics for our upcoming trek.  You will be given a small duffel bag, in which you’ll put all the belongings you intend to bring on the trek that won’t be in your day pack.

Please note: OARS can arrange airport transfers and hotel accommodation in Cusco, and additional tours of the region. Contact your Adventure Consultant for more details.

Day 1: Cusco to Ollantaytambo and Trek to Huayllabamba

We depart Cusco early, traveling approximately 2 hours by vehicle through the Sacred Valley to reach the road’s end past the ancient city of Ollantaytambo.  At our destination, simply known as Kilometer 82 (~8,500 ft), we meet the rest of our team who will assist us with our journey along the Inca Trail.  We start our trek escorted by our guide and porters, going through semi-arid terrain alongside the Urubamba River with magnificent views of snow-capped mountains and the river below.

After a couple hours on the trail, we arrive at our first of many Inca sites – Llactapata and Patallacta.  Here we turn up a side canyon, leaving the Urubamba River valley and set off up the Kusichaca River toward our first camp site at Huayllabamba (~9850 ft above sea level).

Today will have been a relatively easy day, as much of the trail follows the Urubamba River without gaining significant elevation.  Its a great warm up, helping us acclimate to both the altitude and our surroundings.  The scenery of the river, flora, ruins and mountains high above won’t disappoint, as the anticipation of the trail ahead keeps us excited at every turn.

Hiking Distance / Time: Approximately 7 miles / 6 hours
Wilderness camp (L, D)

Day 2: Huayllabamba to Pacaymayo

We awake to the sound of the nearby stream, ready to face our trek’s greatest challenge – the ascent to Warmihuanusca Pass.  We’ll have time to relax with a cup of coffee or hot tea as our support team prepares breakfast.  Once we’ve eaten and our day packs are loaded, we set off along the trail which immediately begins to ascend up the canyon toward the high peaks of the pass.

After a steady climb this morning, our breaking point for lunch is a terraced slope high in the canyon, with magnificent views of our path below.  On a clear day, Veronica Mountain is a prominent presence across the valley.  After lunch, we move steadily up the trail, taking our time to allow our lungs to capture as much oxygen as possible in the thin air.  As we gain elevation, the saddle of Warmihuanusca Pass comes into view.  Eventually we reach our goal and stand together at the highest point of the trek (~13,828 ft).

Descending the other side, we travel along the ancient path, marveling at the work involved in laying the stone pathway we follow.  The trail meanders down the canyon, finally arriving at tonight’s camp in a place called Pacaymayo (~11,810 ft).

Hiking Distance / Time: Approximately 5.5 miles / 8 hours
Wilderness Camp (B, L, D)

Day 3: Pacaymayo to Phuyupatamarca

After another hearty breakfast, we’ll continue on our journey along the pathway to Machu Picchu.  From our camp the trail climbs to the circular ruins of Runkurakay, a small outpost used as a resting place and for monitoring travel along the trail by the Inca people.  The trail continues to climb steadily to our second of three passes, reaching ~12,790 ft in elevation.  From here we have great views of the valley ahead.

As we descend into the next valley, the stonework of the trail and its ability to endure for centuries continues to fascinate us.  We follow each stone laid before us and approach the ruins of Sayaqmarca, atop a tall flight of stairs.  Here, we will stop and explore for a short time.  The name Sayaqmarca means ‘Inaccessible Town’ and describes the position of the ruins perfectly, protected on three sides by sheer cliffs. From here the stone trail enters a more jungle-like climate as the forest becomes more humid and the flora more dense.  Soon we come upon ‘The Tunnel’ where the Inca’s built the trail through a natural cavity created by a landslide.

Upon reaching our third and final pass (~11, 900 ft), the trail brings us to our final camp perched above the Phuyupatamarca Ruins.  From here, if the sky is clear, we will have magnificent views of the spiritual Salkantay Mountain and other far off glaciers.  And, for our first time, we can see the ridge line that is home to Machu Picchu.

Hiking Distance / Time: Approximately 6 miles / 7 hours
Wilderness Camp (B, L, D)

Day 4: Phuyupatamarca to Machu Picchu

We awake on our perch above the jungle below, surrounded by the impressive and jagged Andean mountains.  Our team prepares breakfast as we gather our belongings for the final day’s hike toward our long-anticipated destination.  The trail descends steeply and takes us through the nearby ruins, then traverses the mountainside high above the Urubamba River valley.  We arrive at Intipata Ruins, a wonderful example of the terraced agricultural landscapes created by the Inca for the acclimatization of their crops.

After lunch we may get to visit the impressive ruins of Wiñay Wayna, which consists of upper and lower house complexes connected by a staircase and fountain structures.  From here, the trail clings to the steep hillside before turning up a steep, almost vertical incline of stone steps.  The ascent seems almost surreal, as four days of hiking can be felt in our muscles and the near vertical pitch has us reaching with our hands toward the stairs in front of us.  Upon reaching the top, we’re greeted by a sign that reads, Inti Punku, or as we know it in English, the Sun Gate.

From here your view of Machu Picchu sanctuary is excellent, as the Sun Gate provides an overlook of the entire landscape.  After taking it all in, we slowly descend through the intricate stone work of the many civilizations before us – the Inca Empire and generations before.  We’ll make our way to the exit, where we meet a shuttle bus that will take us to Aguas Calientes and our night’s accommodation.

Hiking Distance / Time: Approximately 6 miles / 7 hours
El Mapi Hotel (B, L, D)

Day 5: Machu Picchu and Cusco

Today we’ll get an early start to make the most of our time at the unparalleled Machu Picchu. Here, high above the Urubamba River, we’ll enjoy a guided tour of the extraordinary “Lost City of the Incas.” Made up of approximately 200 distinct buildings, Machu Picchu is believed to have been a religious retreat and royal estate, rather than an administrative or commercial center. The residences, temples, storage areas and public areas are built mainly from blocks of granite, each piece fitting together with incredible precision. No mortar was used in the Inca-style construction, yet at most junctions even the slimmest of blades cannot wedge between the pieces of stone.

*We do not include a ticket to hike up Huayna Picchu or Machu Picchu Mountain.  Per request, we can arrange one of those hikes for an extra cost.  Be sure to inquire with your OARS Adventure Consultant.

After our guided exploration of the sanctuary, we’ll return to Aguas Calientes for lunch.  You’re free to dine at the restaurant of your choice before we meet for the train back to Ollantaytambo, where our private vehicle awaits to return us to Cusco and your hotel. (B)

Please note: OARS can arrange airport transfers and hotel accommodation in Cusco, and additional tours of the region. Contact your Adventure Consultant for more details.

Included in Your Trip Cost

• Skilled, professional guide service provided by our affiliate operator
• 3 nights wilderness camping and 1 night lodging in Aguas Calientes (based on double occupancy)
• All meals as outlined in the itinerary (B-breakfast; L-lunch; D-dinner)
• Bottled and/or purified water throughout the trip
• All activities and related equipment as outlined in the itinerary, including a duffel bag, tent, inflatable sleeping pad, sleeping bag, pillow, all dining accessories (plates & bowls, silverware, cups, etc…) and portable toilet with privacy tent
• Porters and cook staff
• Inca Trail and Machu Picchu entrance fees
• All ground transportation as outlined in the itinerary (shuttles, train, private van service)
• 27-oz Klean Kanteen water bottle

Not Included in Your Trip Cost

• Flights to and from Cusco, Peru
• Pre- & post-trek accommodation in Cusco (OARS can arrange per request)
• Airport transfers (OARS can arrange per request)
• Single supplement fee
• Ticket to hike Huayna Picchu or Machu Picchu Mountain (OARS can arrange per request)
• Additional beverages at meals, such as soda and alcohol (day 4, at the hotel)
• Trekking poles (available for rent)
• Insurance of any kind, including a travel protection plan or mandatory emergency medical & evacuation coverage
• Items of a personal nature (see suggested packing list below)
• Medical immunizations (if necessary)
• Gratuities

TRIP PREPARATION CHECKLIST

☐ Consider Purchasing Travel Protection: For complete details and to purchase the plan we highly recommend, visit:  www.oars.com/tpp

In order to take part in this trip, each participant must have a minimum of Emergency Medical Evacuation coverage in place for the dates of the trip.  This can be purchased as stand-alone coverage, independent of a comprehensive travel protection plan.  You can get a quote for this type of policy by entering a Trip Cost amount of $0 when getting a quote here:  www.oars.com/tpp

Please note: By entering a Trip Cost amount of $0, the plan will not include Trip Cancellation coverage and you may not be eligible for Emergency Medical Expense benefits relating to any pre-existing conditions.

☐ Trip Forms (online): Each participant will need to complete the required trip forms within two weeks of making a booking. Refer to your confirmation e-mail for the link to the online forms. If you prefer to fill out paper forms, please let us know right away. If you are reserving within 90 days of departure, your forms must be completed immediately to ensure we can properly plan for your trip.

☐ Reserve flights, shuttles and lodging: Verify with your Adventure Consultant that your trip has met minimum numbers prior to booking flights and/or reserving overnight lodging for the night before and after your trip, if applicable.

☐ Physical Requirements: Your outdoor adventure will be an active participatory trip. Please inform us of any physical limitation you may have as soon as possible.  Make sure you are exercising frequently in the months leading up to your trip and can meet our essential eligibility requirements.

☐ Payments: Final payment is due in our office 90 days prior to your trip (refer to your invoice for final payment date). Please let us know if you would like us to automatically charge your credit card on file when final payment is due.

Travel Arrangements

Essential Travel Documents

Passports

If you don’t have a passport, apply for one immediately because the process can be lengthy. If you do have a passport, find it and check the expiration date to see that it is valid for six months beyond your scheduled arrival date to Peru.  If not, you must renew it.  Passport details are required to secure entrance into Machu Picchu, so plan to provide a good copy to us immediately as tickets to enter Machu Picchu are limited and in high demand.

Make a photocopy of the photo page of your passport and carry it separately from your passport. It is also a good idea to leave a copy with your emergency contact at home. If your passport is lost or stolen, a photocopy will help the local consulate speed up authorization for replacement. Also check your passport for blank pages. If you do not have at least two blank pages in your passport, we recommend that you apply to have extra pages added.

Do not pack your passport in your checked-in luggage. You may be asked for your papers at various times during the trip. If you are carrying a customs form, please keep it in a safe place at all times (we do not recommend carrying it in the passport because we often must submit the passport at hotels, where reception clerks can easily lose the form).

Visas

A visa is not required for U.S. citizens to enter Peru. For non-U.S. citizens please check with the consulate.

Mandatory Evacuation Insurance

We require that you purchase emergency medical evacuation insurance to participate in this expedition. This can be purchased as stand-alone coverage, independent of a comprehensive travel protection plan.  You can get a quote for this type of policy by entering a Trip Cost amount of $0 when getting a quote here:  www.oars.com/tpp

Please note: By entering a Trip Cost amount of $0, the plan will not include Trip Cancellation coverage and you may not be eligible for Emergency Medical Expense benefits relating to any pre-existing conditions.

Because there are costs that you will incur if you cancel the spaces on this trip that we’re now holding for you, or in the event you need to be evacuated during the trip due to an unforeseen illness or injury, we strongly encourage our guests to purchase an optional travel protection plan.  A travel protection plan may help reimburse the cost of your pre-paid, non-refundable payments in the event you are prevented from taking your trip for a covered reason. Trip participants must understand that in the event of an illness or injury on a wilderness trip, evacuation can be prolonged, difficult and expensive.  For complete details and to purchase the plan we highly recommend, visit:  www.oars.com/tpp

Please note: To be eligible for coverage for pre-existing medical conditions, you must purchase the plan within 21 days of your initial trip payment and you must be medically fit to travel at the time you pay for the plan.

Trip Description

Trekking, Archaeological & Cultural Exploration

Our walk along the Inca Trail brings us to one fascinating location after another, with ancient ruins spanning centuries of stone work, waterways, agriculture and pathways that have stood the test of time.  We’ll ascend and descend thousands of vertical feet, reach the heights of three passes, sleep out under the stars and be humbled by the vast and jagged Andes Mountains around us.  By the time we return to Cusco, we will have traveled by foot over thousands of Incan steps, carved out of stone and individually placed.  This trip is perfect for explorers who enjoy challenging hikes and are eager for sites and stories of the history and mystery surrounding ancient Peruvian civilizations.

Meals

Peru is known worldwide for its unique and varied cuisine. You will be able to experience a great variety of regional foods during your adventure. Peru’s variety in cuisines is based on the ancient cultural traditions of the Incas and their predecessors, the diversity of its ecosystems and the more recent influence of European and Asian culinary traditions. In the markets, you will discover the great festival of colors, aromas and flavors.

The mountainous region is noted for a great variety of corn dishes. There are also countless offerings of potato due to Peru‘s vast variety of the tuber. Researchers believe that Peru is host to over 4,000 varieties of potato. Other flavorful offerings of this region include alpaca and guinea pig seasoned with Andean products such as chili peppers, goosefoot, black mint or pampa savory. Regardless of where you are—urban or rural—you will be delighted by the incredible variety of traditional foods served.

Dietary Restrictions

We need to know as soon as possible about any dietary restrictions we must consider in planning your trip.  If you have food allergies or restrictions, we will do our best to accommodate your needs.

Beyond our standard menu, we can provide options for vegetarian, vegan and many allergy-restricted diets.  However, we cannot always provide the same diversity or sophistication for restricted diets as we do for our regular menu.

We cannot guarantee that cross-contamination from allergens will not occur during meal prep, and reserve the right to refuse service to anyone as it relates to safety, including the potential for a medical emergency caused by a severe food allergy. Also, due to availability of ingredients or specialty items in remote locations, we may be unable to cater to dietary preferences (likes or dislikes).

Beverages / Alcohol

Hot drinks such as coffee and tea are readily available during our trek, along with juice and drinking water.  Alcoholic beverages are not included in the cost of your Peruvian adventure, but are readily available at lodgings and restaurants. Pisco and chicha are well known cocktails in Peru. Pisco is the delicious result of the blending of European grapevines, sun of the south Peruvian coast and the traditional knowledge of the potters who make the jars in which the drink is aged. The color of pisco is transparent, its flavor strong and its odor slightly fragrant. The delicate brandy can be drunk straight or as the ever-popular cocktail—the Pisco Sour.

The other popular Peruvian alcoholic beverage is the corn-based chicha. Chicha is an integral part of many pre-Hispanic rituals. In many areas of the Andes it is still prepared as it has been for hundreds of years. It is drunk in fermented and unfermented forms, and tends to have low alcohol content. It is often spiced and served with fruit.

Drinking Water

We recommend you drink only bottled or previously boiled water.  Be sure to bring a refillable water bottle (or two) and/or a 2-3 liter hydration bladder to be carried in your day pack.  On the trail, drinking water is provided at camp and at lunch, so must be carried between those locations.  Bottle water is available on the drive to the trailhead and in Aguas Calientes (where we overnight prior to our return visit to Machu Picchu).

The Privy

Toilet tents are set up at each campsite and also at lunch spots. While hiking, bathroom facilities are limited and you may have to find a private location along the trail to use. We recommend you carry a small amount of toilet paper in your daypack in case needed.

Cameras

We strongly recommend you take out a rider on your homeowner’s policy to cover your camera, especially if it’s fine equipment. If you are planning on bringing a digital camera make sure to bring additional memory cards, batteries, solar charger and any other extras you will need.

Electronics & Technology

The use of electronic devices, especially music players and flying drones, on your trip may represent an intrusion into the wilderness experience of your fellow guests. We ask that you please be mindful of the impacts to others and respect the wilderness nature of the trip.  Please bring headphones if you intend to listen to music during the trip and leave your drone at home*.

On a trip like this, there is always the risk of damage to smartphones and other electronic devices. If you intend to take your phone with you, consider investing in a protective case just for your phone.

*The use of drones is prohibited in Machu Picchu sanctuary.

Electricity

Peru uses an electrical current of 220 volts. If your electrical devices work only with 110 volts, you should bring a converter. While some hotels may have outlets to accommodate 110 volts or have a limited supply of converters to loan, you may want to bring your own to be certain.

Outlets are primarily type A, which don’t require an adapter for most modern electronics. We recommend you bring a power plug adapter to avoid any problems using the electrical outlets.  You can learn more at http://www.power-plugs-sockets.com/peru/

Communication

Once you are on your adventure there will be times with limited communication with the “outside world.” However, the majority of the region has cellular coverage and most hotels offer internet. If you have someone that needs to contact you about an emergency at home, they should call our office (800-346-6277). If possible, we will relay the message to you. Keep in mind it could be several days or longer before the message actually reaches you. For your family at home you should define for them what you consider an emergency and provide them with instructions to call our office in the event one occurs during your vacation.

Money Matters

The official currency in Peru is the Peruvian Sol. Money can be exchanged at the airport in Lima or Cusco, at the Money Exchange Offices known as “Casas de Cambio” or at banks. In Cusco, the U.S. dollar is accepted in many commercial shops at the daily rate of exchange. ATMs are available in the larger cities and many offer the choice of U.S. or Peruvian currency. Once outside the cities, it is helpful to have local currency in small bills for any purchases such as water or souvenirs.

You’ll want to plan ahead and have some local currency for small purchases during your trek, as you may find an occasional resident of a local village selling snacks and drinks.  Should you wish to leave a gratuity for your guide and porters, we offer an outline below for your review.  You will not see the porters again after the morning of day 4.

Credit Cards

Credit cards are commonly accepted in Lima and Cusco, but may not be accepted for purchases outside of the cities, in smaller towns. Check with your credit card provider regarding surcharges for international purchases and be sure to alert the provider of your planned travels prior to your departure.

Health and Medical Information

Although we do not require any immunizations to participate, it is important that you be up-to-date on several standard immunizations and that you check with your physician prior to departure. The CDC also is a good resource for recommendations pertaining to international travel immunizations.

Traveling at High Altitude

This trip includes time spent at high altitudes. Cusco is 11,200 feet above sea level and our highest pass reaches 13,810 feet.  You may at first move more slowly, rest more frequently, have some restlessness at night, and be subject to headaches. We design each of our trips for adequate altitude conditioning in the early part of the journey. However, be forewarned that there are no guarantees that your body will acclimatize properly. Please see our High Altitude information sheet for more details. Additionally, if you have a heart condition or high blood pressure we request that you check with your physician prior to traveling at high altitude. Please familiarize yourself with symptoms, treatment and more about altitude illness at the CDC.

Menstrual Cycle

Even if you aren’t anticipating your menstrual period, come prepared for it. We recommend you bring some sandwich-size Ziploc™ bags. These bags can be used to store products during the day while on the trail. Used pads or tampons can be disposed of in the trash at camp. We provide some menstrual products for emergencies.

CPAP Machine

If you require the use of a CPAP machine and intend to bring one with you, be sure to alert your OARS Adventure Consultant prior to your trip to let us know the dimensions of the machine, description of battery(s), and any protective case(s). Travel-sized CPAP’s are readily available and often come with a battery kit. You must assess the power needs of your CPAP and bring the battery(s) needed to operate it for each night of your travels.  We’re typically able to accommodate the transportation of your machine and accessories on the trip; however, please understand that despite efforts to protect your equipment we can’t guarantee your machine and accessories won’t suffer water or impact damage and therefore we recommend additional protective case(s) for your machine & accessories.

Weather

You may want to check the weather in Cusco, Peru, a week prior to your trip for an up-to-date forecast.

The highlands of the Andes—the locale of Cusco, the Sacred Valley, Machu Picchu and the Urubamba River—usually have very little rain from May to September, and a rainy season that lasts from November to March, with heaviest rains in January and February. Temperatures remain fairly constant year round with daytime averages in the upper 60s, and nighttime lows to the mid-30s. Please note that there are sudden temperature drops after sunset. Cusco is 11,200 feet above sea level and the Sacred Valley area is from 7,000-9,000 feet above sea level.

CUSCO 

MACHU PICCHU

Time Zones

Peru is located in the same international time zone as the U.S. east coast. During Daylight Savings Time in the U.S., Peru is on Central Time.

Getting Ready

Hikers Responsibility Code

1. Read the pre-trip literature and arrive at the meeting place on time.
2. Understand the risks: your safety is ultimately your responsibility.
3. Treat your fellow guests and guides with respect and courtesy; harassment of any kind will not be tolerated.
4. Wear clothing and personal protective equipment suitable for the current conditions.
5. Listen to and follow the guides’ instructions.
6. Abide by the managing agency’s rules.
7. Minimize your impact on the environment.
8. Your children are your responsibility!

Packing for Your Trip

The information below is subject to when your trip takes place. The need for warm weather or cold weather items should be based on a reliable weather forecast leading up to your trip.

Clothing for physical activity should be quick-drying and made of merino wool or synthetics. Warmth and comfort are the main objectives with this outline. Weather conditions can vary considerably. It’s important to dress in layers so that you can maintain a comfortable body temperature no matter what Mother Nature may have in store. The inner base layer should move perspiration outside, where it can evaporate. The intermediate layer should insulate while the outside layer should act as a barrier to wind and rain.

Clothing

Day & hiking wear: For most days of your adventure, lightweight and comfortable clothing is best.  Consider long sleeves and pants for sun and bug protection.  Quick-dry clothing is best, as it packs light and cleans easily. You can add additional layers, such as merino wool or synthetic tops & bottoms depending on the weather. Keep these extra layers handy in your day pack to adjust your layering as temperatures vary with elevation and weather.

Evening wear: After a long day on the trail, you may want to refresh and change into clean, comfortable clothing. Soft, loose-fitting pants, t-shirt, sweater, etc… will allow you to settle-in for the evening.  You will want to have something dry and warm to put on.  Temperatures can be cold at night, so bring a warm jacket, hat and gloves.  These extra clothes will also come in handy for the evening of Day 4 when you’re dining out and Day 5 when touring Machu Picchu.

To avoid being cold: Synthetic or merino wool long underwear is a must-have on adventure trips. It can be worn under shorts, rain gear, T-shirts, etc., then stripped off when temperatures rise. It keeps you warm even if it’s wet (which can happen easily), dries quickly, and is compact enough to be stuffed into your day pack. It can be layered under your waterproof rain jacket and pants. Be aware that cotton items, once wet, do not insulate; only synthetic and wool materials will keep you warm if wet.

Something warm for your top & bottom: You need to be prepared for inclement weather. Bring a good fleece or wool top and bottom, along with a warm hat and gloves. You’ll want to double-up on your synthetic layers so that you’ll have a set of warm, dry clothes for the evening.

Footwear

For the trail you’ll need a pair of sturdy, comfortable hiking boots or shoes with good tread, waterproof and possibly ankle support. If you plan to buy footwear for the trip, make sure you have time to break them in until they’re comfortable—if your feet hurt you won’t enjoy the trip. Taking off your trail shoes at the end of the day will feel good, so plan to have other footwear for evenings.  Find professional-grade options made by Chaco®, the official footwear sponsor of OARS guides.

Headwear

A wide-brimmed hat or ball cap are a good choice for sun protection.  A warm beanie for chilly nights and mornings is recommended.

Sun Protection

This trip takes place at very high elevations and protecting yourself from the sun should be taken very seriously. Protecting yourself from the sun should be taken very seriously! In many cases, a long-sleeve shirt is the best method for preventing sunburn on your upper body. Light-weight long pants may also be appropriate to protect your legs.

A hat, sunscreen, lip balm and sunglasses are also a must. Rheos, the official sunglasses sponsor of OARS guides, offers polarized floatable nautical eyewear with 100% UV protection. Use promo code OARS15 to save 15% on any purchase from The Nautical Eyewear Collection.

Bugs & Mosquitoes

Bugs and mosquitoes vary depending on location and time of year. It’s a good idea to come prepared with insect repellent. Long sleeved shirts and pants may be desirable at times.

Packing List

Equipment and Personal Items:

☐ Day pack with rain cover
☐ Water bottle(s) or hydration bladder: durable and reusable
☐ Sunglasses (preferably polarized such as Rheos floatable eyewear www.rheosgear.com) with securing strap (consider bringing a spare)
☐ Toiletries
☐ Headlamp or flashlight (consider bringing spare batteries)
☐ Sunscreen and lip protection: waterproof & SPF 30 or higher
☐ Moisturizing lotion or cream
☐ Insect repellent
☐ Personal first aid kit (Band-Aids, antibiotic ointment, ibuprofen, moleskin, eye drops, etc.)
☐ Spare pair of glasses and/or contacts
☐ Cash for gratuities and incidentals

Footwear:

☐ Athletic shoes or light hikers
☐ Comfortable shoes for evenings in camp (sandals or flip flops)
☐ Hiking socks

Clothing:

☐ Long-sleeved shirts: lightweight and light color for sun protection
☐ Long pants: lightweight and light color for sun protection
☐ Casual wear: comfortable and lightweight for travel and evenings
☐ Shorts
☐ T-shirts
☐ Shade hat or visor with securing strap and a spare
☐ Rain jacket and pants
☐ Swimsuit / swim trunks: 2- piece suits recommended for women. Tankinis are a great option
☐ Underwear: quick-drying
☐ T-shirts/tops
☐ Warm fleece or insulated jacket
☐ Warm hat & gloves

Optional Items:

☐ Camera and accessories
☐ Trekking poles
☐ Sarong: useful for sun protection, evaporative cooling, changing clothes, etc.
☐ Small bags: stuff sacs, zip locks or similar for organizing items in your duffel bag
☐ Sketchbook, notebook and pen, paperback book
☐ Bandana
☐ Binoculars
☐ Ear plugs (for sleeping, due to surrounding noise)
☐ Ankle gaiters (to keep dirt & mud out of your shoes)

Find all the gear you need for your trip online in the OARStore + 15% of your purchase helps provide under-resourced youth with outdoor adventure experiences.

Packing Your Gear

You will carry your own day-size backpack, which should be able to accommodate rain gear, extra layers, water bottle(s) or hydration bladder, and any other personal items you’d like to have along the trail (such as camera, binoculars, etc…).  The remainder of your personal belongings will be carried by the porters.

We’ll provide you with a soft-sided duffel to pack all the belongings you don’t intend to carry in your day pack.  This duffel can not exceed 15 lbs (6.8 kg).  

Airlines often restrict baggage and charges for additional weight and/or bags can be expensive. Check with your airline for their regulations.

Extra Luggage

If you have extra luggage it can likely be stored at your hotel in Cusco and retrieved upon return on day 5.

Gratuities

If you feel your guide, porters and other support crew have provided a very special trip for you, you may leave a gratuity with the trip leader to be shared among the crew. This tip is entirely at your discretion and we offer a general tipping guideline below.  If you plan to tip, remember to have cash. ATM’s are available in Cusco and the Sacred Valley.

• Principal guide: $5-10 per person, per day
• Assistant guide: $3-5 per person, per day (only present for larger groups)
• Porters: $3-5 per person, per day
• Driver: $3 per person per day

The porters and support crew will not continue with you to Machu Picchu, so you’ll want to plan ahead and have cash to give them the morning of day 4.  Your lead guide will accompany you to Machu Picchu and to Cusco on day 5, so you’ll have time to provide a gratuity at that time, as well.

Something Voluntary

In reviewing your statement, you’ll notice a $1 per person per day donation to International Rivers, a non-profit conservation organization dedicated to protecting rivers and defending the rights of the surrounding communities. Their work helps stop destructive dams and promotes water and energy solutions for a just and sustainable world. One-hundred percent of these funds go directly to protecting rivers, and your contribution is tax-deductible. Please notify our office if you would prefer to delete the donation from your balance.

Helpful Links

Gear up in the OARStore where 15% of all purchases help fund outdoor adventures for under-resourced youth
www.oars.com/OARStore

Shop for the latest in top-quality clothing, footwear & outdoor gear
www.rei.com

Recommended Reading List
www.oars.com/blog/best-machu-picchu-books

Terms & Conditions

Reservations and Deposits

An $800/person deposit is required at the time of reservation. Deposits may be made by check, money order or Visa/Mastercard (American Express and Discover incur a 3% processing fee). Prices are in US Dollars and all payments must be made in US Dollars.  Payment of the deposit establishes your acceptance of our complete Terms and Conditions. Individual departures and trip capacity are strictly limited by the managing agency.

Cancelling your trip after your deposit is processed will incur cancellation fees because OARS has absorbed costs on your behalf and will turn others away who would like to book the spaces we’re holding for you. Final payment is due 90 days prior to departure. Accounts on which final payment has not been received 80 days prior to the departure date will be cancelled without exception.

Cancellations and Refunds

Your deposit is fully refundable, less a 3% processing fee, for 7 days after you book when you submit a deposit 7 days or more prior to the final payment due date.

If you must cancel your reservation after the rescission period described above, your cancellation fee will be determined according to the schedule below.  We regret we cannot make exceptions to the cancellation policy for any reason, including foul weather, poor air quality, wildfire activity, acts of terrorism, civil unrest or personal emergencies.  There is no refund for arriving late or leaving a trip early. For these reasons, we strongly urge you to consider purchasing a travel protection plan (see Travel Protection below).

Requests to transfer a date will be treated as a cancellation, per the terms above.

Cancelled Trips

OARS International and the outfitter Apumayo Expediciones reserve the right to cancel any trip due to insufficient registration or other factors that make the trip impractical to operate. Do not make nonrefundable travel arrangements unless you have spoken to your Adventure Consultant regarding the status of your trip.

If a trip must be cancelled or postponed due to force majeure (factors outside the control of OARS), OARS will provide full credit for payments made toward future travel, or a refund less a 5% service fee plus any nonrefundable payments made on your behalf to 3^rd-party suppliers.  OARS will make good faith efforts to recover deposits made on your behalf to 3^rd-party suppliers, however we can’t guarantee recovery of any or all of the advance payments made.  OARS is not responsible for expenses incurred by participants in preparation for a cancelled trip.

Medical

Under most circumstances, if you are of an adventurous spirit and in reasonably good health, you should have no problem enjoying this trip. People with medical conditions, including pregnancy, should have a physician’s approval before taking an adventure travel trip.

Travel Protection

Because there are costs that you will incur if you cancel the spaces on this trip that we’re now holding for you, or in the event you need to be evacuated during the trip due to an unforeseen illness or injury, we strongly encourage our guests to purchase an optional travel protection plan.  A travel protection plan may help reimburse the cost of your pre-paid, non-refundable payments in the event you are prevented from taking your trip for a covered reason. Trip participants must understand that in the event of an illness or injury on a wilderness trip, evacuation can be prolonged, difficult and expensive.  For complete details and to purchase the plan we highly recommend, visit:  www.oars.com/tpp

Please note: To be eligible for coverage for pre-existing medical conditions, you must purchase the plan within 21 days of your initial trip payment and you must be medically fit to travel at the time you pay for the plan.

In order to take part in this trip, each participant must have a minimum of Emergency Medical Evacuation coverage in place for the dates of the trip.  This can be purchased as stand-alone coverage, independent of a comprehensive travel protection plan.  You can get a quote for this type of policy by entering a Trip Cost amount of $0 when getting a quote here:  www.oars.com/tpp

Please note: By entering a Trip Cost amount of $0, the plan will not include Trip Cancellation coverage and you may not be eligible for Emergency Medical Expense benefits relating to any pre-existing conditions.

Liability Release / Assumption of Risk

Everyone is required to sign a standard liability release/assumption of risk form before the trip, confirming awareness that there are inherent risks associated with the trip. Due to the nature of the activities, a condition of your participation is that you will sign this form and return it to our office before the trip begins. Anyone who refuses to sign the form will not be allowed to participate, and consistent with OARS International cancellation policy, there will be no refund of the trip fees at that time.

Responsibility – An Important Notice

O.A.R.S. International, Inc., Apumayo Expediciones and cooperating agencies act only in the capacity of agent for the participants in all matters relating to transportation and/or all other related travel services, and assume no responsibility however caused for injury, loss or damage to person or property in connection with any service, including but not limited to that resulting directly or indirectly from acts of God, detention, annoyance, delays and expenses arising from quarantine, pandemics, strikes, theft, pilferage, force majeure, failure of any means of conveyance to arrive or depart as scheduled, civil disturbances, government restrictions or regulations, and discrepancies or change in transit over which it has no control. Reasonable changes in itinerary may be made where deemed advisable for the comfort and well-being of the participants, including cancellation due to water fluctuation, insufficient bookings (this trip requires a minimum of 4 guests), and other factors. There is risk in whitewater rafting, particularly during high-water conditions. Rafts, dories and kayaks do capsize. You could be swept overboard. Your guide will make every attempt to assist, but you must be strong and agile enough to “self-help” and “float-it-out” without further endangering yourself or others. We reserve the right not to accept passengers weighing more than 260 pounds or with a waist/chest size exceeding 56 inches. We may decide, at any time, to exclude any person or group for any reason we feel is related to the safety of our trips. We are experienced at accommodating people with various disabilities. Please give us an opportunity to make you feel welcome. We need to discuss any special requirements ahead of time. On advancement of deposit the depositor agrees to be bound by the above recited terms and conditions. Prices subject to change without notice.  We are experienced at accommodating people with various disabilities. Please give us an opportunity to make you feel welcome. However, we need to discuss any special requirements ahead of time. We may decide, at any time, to exclude any person or group for any reason we feel is related to the safety of our trips. 

OARS trips occur in areas where unpredictable environmental conditions are to be expected.  To moderate dangerous situations for our guests and guides, all travelers must obey the rules and regulations as determined by the managing agencies and the Trip Leader and demonstrate reasonable consideration for other guests and OARS employees.  We reserve the right to remove any guest from a trip if, in our opinion, that guest’s actions or behaviors pose a threat to the safety of her/himself or others, or if those actions or behaviors compromise the enjoyment of the trip for others.  Should a guest be asked to leave a trip, there will be no refund for the unused portion, nor will OARS be responsible for additional expenses incurred by the guest for accommodations, return transport, change fees, etc. Prices subject to change without notice.  OARS is an equal opportunity provider.

Apumayo Expediciones:

Apumayo Expediciones, a travel partner of OARS. International, is the operator of this trip. Upon arrival, a representative will meet you and escort you throughout the program. These staff members are the very best and will strive to ensure your complete satisfaction.